report in assignments

How to Write a Report for an Assignment: Your Complete Guide

What Is a Report?

How should you structure a report, how to write a report: 7 steps to follow, in conclusion.

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So, you’re tasked with writing a report. While it may seem like a cakewalk, it’s anything but. It requires strong research, analysis, and academic writing skills.

That said, don’t let this assignment intimidate you. With a good guide and some practice, you can ace this assignment. In any case, you can always count on our online assignment writing service to help you with any request.

While it’s up to you to develop your report-writing skills, we can help you out with this comprehensive guide on how to write a report. Below you’ll find everything you need to craft an A-worthy report yourself:

• What a report is and how it’s different from other assignments;
• A typical structure for this type of paper;
• A step-by-step guide on writing one from scratch.

The purpose of a report is to recapitulate factual knowledge on a specific topic, usually without giving your opinion on it. That’s what sets it apart from essays, where you have to include your standpoint on the topic.

Academic reports come in many flavors. The most common of them include:

• Informational reports focus on explaining a particular topic through facts in an organized, impersonal, and objective way.
• Case studies describe a particular event, person, organization, or phenomenon that serves as an example for a wider research problem.
• Book reports summarize a work of fiction or non-fiction and sometimes contain an evaluation part.
• History reports describe a historical event or period, its causes, and consequences, all while relying on facts.
• Research reports focus on the research conducted by the author, from the methodology to the study’s undergoing and conclusions.

Most reports have to include these nine elements:

• Title page . It should contain your name, class or course, instructor’s name, the educational establishment’s name, and the paper’s title.
• Executive summary . Think of it as an abstract for your work – it sums up your paper in one paragraph.
• Table of contents . Typically used for long reports, it helps readers quickly find this or that section of the paper.
• Glossary . If your work includes abbreviations, symbols, or niche terms, you can decipher them in this section.
• Introduction . This paragraph is where you present your topic and give some background information that your readers should be aware of. You should also clearly formulate your thesis statement and describe how you’ll approach your topic.
• Main body . The longest part of the paper, the main body, is the part where you describe all the facts you’ve discovered during research.
• Conclusion . It’s the part where you sum up all the information you presented in the main body. You may also express your interpretation or opinion here (if allowed).
• References . This is the list of all sources you cite in the paper, formatted according to the style you have to use.
• Appendices . It’s the section with all graphs, tables with data, or illustrations you referenced in the main body.

Typically, you should also include the following elements throughout your paper:

• Page numbering;
• Headings and subheadings;

Keep in mind: this is a general structure. Before you use it, consult your assignment and see if any instructions there contradict it.

Plus, some elements are defined by the format of writing assignment you’re required to use. For example, the title page is obligatory for APA papers, while it’s optional for Chicago and MLA formats. Page numbering and citation requirements will also differ across styles.

So, you’ve received your assignment, and you’re ready to start working on it. How should you approach it? Follow these seven steps toward a five-star report.

1. Choose Your Topic

If it hasn’t been assigned to you already, you need to choose the topic of your report yourself. Be mindful: your choice can make or break the quality of your paper. For example, if you pick a topic that’s too niche or complex, you may not have enough reliable sources to include in the paper.

But what makes a topic good for writing a report? Here are three questions to ask yourself:

• Is there enough information on this topic?
• Does it spark interest in you?
• Is it original and specific enough?

If you get “yes” for all three questions, this topic can be a good pick for your assignment.

2. Do Your Research

Now that you have your topic, it’s time to gather all the sources for your work. Here are a few tips on doing research for this and any other academic paper:

• Check out similar reports or papers – you can use sources provided there, too;
• Take notes for every source you may use later on – you can even start creating an outline right away;
• Keep in mind that you may have obligatory sources to include – don’t overlook them;
• Stick to reliable sources only: research papers, official documents, reputable organizations and institutions specializing in the topic, case studies, etc.;
• When searching online, filter out results by the top-level domain (.edu for educational establishments, for example) and prioritize using Google Scholar.

3. Create an Outline

If you struggle with starting to write and end up staring at a blank screen, making an outline is a time-tested way to overcome writer’s block.

An outline is a rough plan for your paper. It typically consists of preliminary headings and subheadings, along with short descriptions of each section’s content and sources. 

Your outline doesn’t have to be perfect or well-written! It’s just a way to organize your ideas and information you found during the research.

It’s best to start working on your outline the moment you kick off your research. This way, you won’t forget about a great source or point later.

4. Craft Your Thesis Statement

A thesis statement is that one sentence where you describe what your report is all about. But don’t confuse it with the topic – your thesis statement should be more specific than the topic you initially settled on.

Let’s say you initially chose “the impact of social media on mental health” as the topic for your assignment. Once you do your research, you’ll notice plenty of sources highlighting its negative consequences on mental health. This pattern will help you phrase your thesis statement.

For this example, the thesis statement can be, “Although it has the power to connect people around the globe, social media can lead to a decline in self-esteem, fear of missing out, anxiety and depression, and Snapchat dysmorphia.”

5. Write the First Draft

Now, it’s time for the most time-consuming part of the writing process: crafting the first draft. Your outline will help you a great deal, though: all you need to do is expand on it – and you’ll have your first draft.

You don’t have to start writing at the beginning. The introduction is typically the toughest to craft, along with the conclusion. So, just look at your outline and start typing wherever you feel like it.

You also don’t have to work on your draft linearly. Writing one section close to the end and then working on another one at the beginning is completely fine. You can ensure that you don’t repeat yourself and that your paper’s logic holds up later on.

Don’t worry about the quality of your writing at this stage; just keep writing. First drafts are never perfect, but you’ll polish off yours later on.

A Few Words on the Writing Style

When you get to the writing process or want to buy an assignment from professionals, keep in mind: you’re expected to use the academic assignment writing style. This means you should:

• Be concise and to the point;
• Avoid using informal words, phrases, and expressions;
• Remain objective in your writing;
• Write in the third person.

6. Review & Edit the Draft

Ideally, you should let your first draft sit for a day or two. This way, you can revisit it with a fresh pair of eyes. If that’s not an option, put it away for at least 15 minutes.

When you return to your first draft, it’s time to:

• Reread your draft – you can do it out loud to catch weird turns of phrases and convoluted sentences;
• Make your text more concise and simple;
• Check the text for errors in logic, unsubstantiated claims, and repetitions – and fix those;
• Proofread your text (you can use tools like Grammarly to make this part easier).

7. Format Your Report

Finally, it’s time to take care of the most boring part: formatting. To ace it, check the formatting style you have to use – and follow it to a T when it comes to:

• References list;
• Title page;
• Headers and footers;
• Appendices.

Writing a report is hardly a cakewalk. But it’s not impossible, either! All you need to do is set aside enough time for this assignment, do thorough research – and forget about writing a perfect draft on the first try. You should also stick to being objective and factual in your paper (otherwise, it won’t be a report, right?). By the way, we can now help you to do my assignment on any topic! So the report can now be available in two languages from our team. Good luck!

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How to Write a Report for an Assignment

Academic assignments are very unpredictable. There are various fields, for example, Computer Programming or MBA, that you can be tested on, and one of them is writing a report. Whereas writing an essay is rather general, when report writing, you have to concentrate on factual information while taking any scientific and technical courses. Want to know how to write a report for a university assignment?

This article contains the instructions and guidelines concerning report writing, its target audience, and the problems to be addressed while completing the task.

If you’re a student struggling with a report writing assignment, you might wonder, “ Who can write my assignment for me ?” It’s understandable to feel overwhelmed and seek assistance when faced with a challenging academic task. Fortunately, many online writing services can help you complete your report writing assignment. These services offer professional writers who are experts in various fields and can provide high-quality, original content within your deadline. Before choosing a writing service, research and read reviews to ensure that you select a reputable and trustworthy company. With the right assistance, you can successfully complete your report writing assignment and achieve academic success.

How to Write a Report-Type Assignment: 9 Key Elements to Consider

A report is a short, well-planned, concise document written to address a specific purpose (to analyze a situation or issue) and audience (educators, a chief, subordinates, etc.) When writing a report, you should ensure that you address the highlighted issue adequately, providing evidence for each and every fact you mention. However, if you struggle with any of these steps or don’t have the time to complete the assignment, you may consider using a homework writing service . If you ask, “How to write my report?” the following points will be useful for you:

• Title Page. Every paper should have the name given to a particular type of work. You can learn how to write academic-style titles from Mark Fullmer, a teacher of English writing 101/102. If we are speaking about a report, you should state it in the title. Other details that you may need to include are your name, the university, and the date of submission if you are a student. And if you’re a worker who prepares a report for a chief, don’t forget to mention the organization’s name.

Have a look at the example.

• Executive summary report. A good report should have a summary that is approximately ½ of a page. The main details that should be included are a briefing on the main ideas discussed in the report, the analysis methods used, findings, and conclusions/recommendations, if any. It is important to clarify this so that your tutor/chief understands what you are doing right from the start of the report.
• Table of content. There should be a page of your report where a list of chapters/subsections with headlines and the page numbers are presented. Make this guide useful for your readers as they will easily find what they will be interested in, whether the findings or research methods chapters.
• List of abbreviations and symbols. If you are writing, for example, a technical report, there should be a separate list of the abbreviations used in your report. The technical language can be comprehensible for you and your professor, but others will struggle with most technical terms . Moreover, if you use some formulas for calculating, provide these symbols in this list as well.
• Introduction. The first chapter of your report should introduce the topic under discussion, some known information, and your approaches to the topic and how they relate to the other works.
• The main body. A good report, the topic of which is well-researched, should have 3 sections in the main part – methods, results, and discussion. In this part, you should include the research methods that are used and procedures that are followed to achieve the results of your analysis, then, you are also required to discuss your findings.
• Conclusions and recommendations. The concluding chapter should include an overview of the main ideas discussed in the report. Highlight your most central findings without including new ideas. Additionally, you can make suggestions for further research in the field you report on.
• Reference list. Every academic paper should have references, and there is no exemption when writing a report. Even if you are supposed to consider a particular subject on your own, you can’t escape from someone’s findings or ideas. Provide a list of the sources you consulted when conducting your research. Details to be included in the reference list are the data of all books, papers, reports, etc., you refer to in the text. In general, all sources are listed in alphabetical order by the surname of the author.
• Appendices. This section comprises all derivations, details, schemes, and listings that make your research/analysis in-depth. You may ask why it is necessary to separate this section. Can you imagine how boring it will be to read your report when there are tables, tables, and schemes on its pages? There is such a page for that purpose, but it is not always obligatory to have it in reports.

How to Make a Good Report: 5 Skills Needed

You may think that you need just a pen and a piece of paper to write a report. Indeed, you must have a set of skills to complete this assignment successfully. What are they?

• The skill to estimate adequately the time needed to complete the assignment. Usually, a student may procrastinate till the last minute as he/she is sure that it is a very easy task to write a report. Or vice versa – he/she believes this work requires much time. As a result, they spend a week or even weeks entirely on writing a report. What happens, then? Demotivation in studying and a ‘jumpy’ eye are guaranteed to you. As you understand, you should apply all essential time management skills to boost your productivity.
• The skill to define the scope of the study. A full understanding of the field of study is very important, but it plays into your hands when you know all the points that should be covered in the research project. So, it has to be defined at a preliminary stage of writing a report to arrive at more logical findings/conclusions. Outline the limitations of your study and the data specifications for your research paper.
• The researching skills. The research process involves finding out more about the topic under the question. What does it include in researching? Firstly, using effective tools to collect information. Secondly, refining search queries to obtain better research results. Thirdly, evaluate information found in different sources based on accuracy, validity, and appropriateness for your report. If you have all these skills, you are close to professional report writing.

But what if you don’t have the time or the skills to complete the assignment? In this case, you can use a “do my homework” service to help you with your report. These services can provide expert assistance with research, analysis, and writing to help you produce a high-quality report that meets your requirements and deadlines. Be sure to choose a reputable service that provides original and plagiarism-free work. With the help of a “ do my assignment ” service, you can save time and get the grades you need.

• The skill to plan and structure a piece of writing. According to CogniFit , the skill to plan forms our executive functions. It is a process that allows us to choose what needs to be done and what doesn’t. If you can create a framework for your paper writing, it will help you be excellent at it. Even short pieces require planning to be concise and to the point. Your report should fulfill its purpose to answer the assignment question according to a specific structure.
• Proofreading and editing skills. You probably want to present your report in the best possible light. Without any doubt, you are tired when finishing the assignment. Without proofreading your work, you might submit a paper with numerous grammar errors, unpunctuated sentences, or spelling mistakes. Moreover, you should remember what style you are required to use – whether it is an APA, MLA, or Harvard. All of them have peculiarities you should pay attention to while producing a report.

After reading this article, don’t just sit and enjoy the victory over report writing. The battle has not started and has not even been won yet. Let today be the day when you know how to write good academic reports. Subsequently, you’ll start writing reports as required. Practice makes perfect!

However, even with practice, some students may still struggle with report writing for various reasons, such as a lack of time or poor writing skills. In such cases, an assignment writing service can come in handy. These services provide professional assistance with report writing, ensuring that you receive a well-structured and well-written report that meets your academic requirements. These services employ experienced writers with the necessary skills and knowledge to handle different reports.

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How to Write a Report Assignment For College

Table of Contents

What Is A Report For An Assignment?

The types of reports, how to write an assignment report for your college paper, helpful assignment report writing tips, structure matters.

Contrary to a popular belief, a report for an assignment is not a simple outline. It is a deep analytical work that must be done. It is often approached as the list of things that are usually included in a typical paper draft but it is the content that always differs. It means that even though you may have to provide an abstract, objectives, and the list of sources that you have used for some research project, your structure must be there with a bit of relevant analysis to plan assignment properly.

Another important aspect that must be considered is editing and proofreading. It is paramount for writing a good report regardless of what subject you might be dealing with. As you write a report for an assignment, you must think about your objectives and see what kind of formatting must be used to fit within your particular paper type.

As a college or university student, you will encounter at least four different types of reports that require specific rules and conventions to represent an assignment in report format.

– Informative or descriptive reports. It all comes down to purpose, which means that if you have to provide information, use an explanatory tone. Regarding descriptive paper reports, these must offer examples or statistical information. Writing a report, such data must be reflected in your outline. It is considered one of the simplest forms of report writing. Do not forget about your grading rubric as it may already provide a helpful structure you should refer to.

– Case study reports or research projects. These are based on specific case study cases or research objectives. Since you already have a prompt, it makes it easier to compose your outline where you implement either compare-and-contrast or reflective writing style.

– Math / Engineering reports. Such kinds of assignment report writing implement numbers for the most part with engineering reports of objectives and solutions that have proved as helpful.

– Science reports. Also known as “academic reporting”, these follow an abstract, introduction, body paragraphs, conclusion, and bibliography sections that most students are familiar with. The major difference here is that every idea must be properly referenced and supported with reliable sources.

Learning how to start an assignment , always define your purpose, and learn more about your audience. You must provide a list of objectives related to your research work and offer some evidence or statistical examples that support your research methods or analysis approach.

Breaking things down into sections, your assignment report must include:

• Title Page. It goes as the basic university title page.
• Executive Summary Report. It should include analysis methods, reports, various analysis approaches, and so on.
• Table of Content. It should list all important chapters and subsections.
• List of Abbreviations & Symbols. It is obligatory for technical and engineering reports.
• Introduction. It should represent basic information about your subject with a thesis statement.
• The Main Body. As you learn how to write an assignment report, you should use topic sentences (at the beginning of each body paragraph) and support your arguments with a piece of clear evidence.
• Conclusions & Recommendations. It should highlight your main findings and state information in bullet points if applicable.
• Reference List. Include every source that has been used for referencing or citation purposes to avoid plagiarism issues.
• Appendices. It should include all schemes, software reports, a deeper analysis, and various additions that will have tables, schemes, and infographics among other things.

In certain cases, it may be necessary to write an abstract for an assignment that will look like dissertation writing or APA format regarding various style aspects.

Writing a good assignment report may sound like a challenging task, which is only partially true. Those students who follow these simple tips get on by much easier.

Here are some things to consider:

• Estimate your writing and objectives first.
• Define the limitations of your subject.
• Research information beyond your textbook.
• Outline each essential element of your report.
• Structure your paper from stronger to weaker elements.
• Do not ignore proofreading and editing aspects.

The most important in report writing is final editing where you check whether you could address the objectives of your paper with clear explanations and sources that support your idea. Your report must be like a short conversation where you explain what you could achieve in simple terms and how exactly.

As the final measure, always check your structure before you submit your report or learn about what must be included in each.

• Your title must be explanatory and relevant to your subject. It aims to attract the attention of the readers. It should also act as the hook to inspire for reading further.
• Your summary part must be brief as you discuss all the essential points of your report and why it is being written.
• Table of contents must be there by reflecting each paragraph word-by-word.
• An introduction part must talk about what is being investigated and how exactly. It is usually up to 250 words.
• Your report’s body parts must present the results of your analysis with good examples and your own interpretation of the findings.
• The final part of your paper must once again analyse ideas in your report and make possible suggestions for additional research.

Essentially, as a writer, you must ask yourself whether your structure talks about what must be done and how exactly. It will help you to report things correctly regardless of your subject or an available prompt.

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How to Write a Report

Last Updated: March 15, 2024 Fact Checked

This article was co-authored by Emily Listmann, MA and by wikiHow staff writer, Amy Bobinger . Emily Listmann is a Private Tutor and Life Coach in Santa Cruz, California. In 2018, she founded Mindful & Well, a natural healing and wellness coaching service. She has worked as a Social Studies Teacher, Curriculum Coordinator, and an SAT Prep Teacher. She received her MA in Education from the Stanford Graduate School of Education in 2014. Emily also received her Wellness Coach Certificate from Cornell University and completed the Mindfulness Training by Mindful Schools. There are 22 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 8,761,827 times.

When you’re assigned to write a report, it can seem like an intimidating process. Fortunately, if you pay close attention to the report prompt, choose a subject you like, and give yourself plenty of time to research your topic, you might actually find that it’s not so bad. After you gather your research and organize it into an outline, all that’s left is to write out your paragraphs and proofread your paper before you hand it in!

Easy Steps to Write a Report

• Choose an interesting topic and narrow it down to a specific idea.
• Take notes as you research your topic. Come up with a thesis, or main theme of your report, based on your research.
• Outline the main ideas you’ll cover in your report. Then, write the first draft.

Sample Reports

Selecting Your Topic

• The guidelines will also typically tell you the requirements for the structure and format of your report.
• If you have any questions about the assignment, speak up as soon as possible. That way, you don’t start working on the report, only to find out you have to start over because you misunderstood the report prompt.

• For instance, if your report is supposed to be on a historical figure, you might choose someone you find really interesting, like the first woman to be governor of a state in the U.S., or the man who invented Silly Putty.
• If your report is about information technology , you could gather information about the use of computers to store, retrieve, transmit, and manipulate data or information.
• Even if you don’t have the option to choose your topic, you can often find something in your research that you find interesting. If your assignment is to give a report on the historical events of the 1960s in America, for example, you could focus your report on the way popular music reflected the events that occurred during that time.

Tip: Always get approval from your teacher or boss on the topic you choose before you start working on the report!

• If you’re not sure what to write about at first, pick a larger topic, then narrow it down as you start researching.
• For instance, if you wanted to do your report on World Fairs, then you realize that there are way too many of them to talk about, you might choose one specific world fair, such as the Panama-Pacific International Exposition, to focus on.
• However, you wouldn’t necessarily want to narrow it down to something too specific, like “Food at the Panama-Pacific International Exposition,” since it could be hard to find sources on the subject without just listing a lot of recipes.

Researching the Report

• If you don’t have guidelines on how many sources to use, try to find 1-2 reputable sources for each page of the report.
• Sources can be divided into primary sources, like original written works, court records, and interviews, and secondary sources, like reference books and reviews.
• Databases, abstracts, and indexes are considered tertiary sources, and can be used to help you find primary and secondary sources for your report. [5] X Research source
• If you’re writing a business report , you may be given some supplementary materials, such as market research or sales reports, or you may need to compile this information yourself. [6] X Research source

• Librarians are an excellent resource when you're working on a report. They can help you find books, articles, and other credible sources.
• Often, a teacher will limit how many online sources you can use. If you find most of the information you need in the library, you can then use your online sources for details that you couldn’t find anywhere else.

Tip: Writing a report can take longer than you think! Don't put off your research until the last minute , or it will be obvious that you didn't put much effort into the assignment.

• Examples of authoritative online sources include government websites, articles written by known experts, and publications in peer-reviewed journals that have been published online.

• If you’re using a book as one of your sources, check the very back few pages. That’s often where an author will list the sources they used for their book.

• Remember to number each page of your notes, so you don’t get confused later about what information came from which source!
• Remember, you’ll need to cite any information that you use in your report; however, exactly how you do this will depend on the format that was assigned to you.

• For most reports, your thesis statement should not contain your own opinions. However, if you're writing a persuasive report, the thesis should contain an argument that you will have to prove in the body of the essay.
• An example of a straightforward report thesis (Thesis 1) would be: “The three main halls of the Panama-Pacific International Exposition were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.”
• A thesis for a persuasive report (Thesis 2) might say: “The Panama-Pacific International Exposition was intended as a celebration of the Progressive spirit, but actually harbored a deep racism and principle of white supremacy that most visitors chose to ignore or celebrate.”

• The purpose of an outline is to help you to visualize how your essay will look. You can create a straightforward list or make a concept map , depending on what makes the most sense to you.
• Try to organize the information from your notes so it flows together logically. For instance, it can be helpful to try to group together related items, like important events from a person’s childhood, education, and career, if you’re writing a biographical report.
• Example main ideas for Thesis 1: Exhibits at the Court of the Universe, Exhibits at the Court of the Four Seasons, Exhibits at the Court of Abundance.

Tip: It can help to create your outline on a computer in case you change your mind as you’re moving information around.

Writing the First Draft

• Try to follow any formatting instructions to the letter. If there aren't any, opt for something classic, like 12-point Times New Roman or Arial font, double-spaced lines, and 1 in (2.5 cm) margins all around.
• You'll usually need to include a bibliography at the end of the report that lists any sources you used. You may also need a title page , which should include the title of the report, your name, the date, and the person who requested the report.
• For some types of reports, you may also need to include a table of contents and an abstract or summary that briefly sums up what you’ve written. It’s typically easier to write these after you’ve finished your first draft. [14] X Research source

• Example Intro for Thesis 1: “The Panama-Pacific International Exposition (PPIE) of 1915 was intended to celebrate both the creation of the Panama Canal, and the technological advancements achieved at the turn of the century. The three main halls of the PPIE were filled with modern creations of the day and were an excellent representation of the innovative spirit of the Progressive era.”

• Typically, you should present the most important or compelling information first.
• Example topic sentence for Thesis 1: At the PPIE, the Court of the Universe was the heart of the exposition and represented the greatest achievements of man, as well as the meeting of the East and the West.

Tip: Assume that your reader knows little to nothing about the subject. Support your facts with plenty of details and include definitions if you use technical terms or jargon in the paper.

• Paraphrasing means restating the original author's ideas in your own words. On the other hand, a direct quote means using the exact words from the original source in quotation marks, with the author cited.
• For the topic sentence listed above about the Court of the Universe, the body paragraph should go on to list the different exhibits found at the exhibit, as well as proving how the Court represented the meeting of the East and West.
• Use your sources to support your topic, but don't plagiarize . Always restate the information in your own words. In most cases, you'll get in serious trouble if you just copy from your sources word-for-word. Also, be sure to cite each source as you use it, according to the formatting guidelines you were given. [18] X Research source

• Your commentary needs to be at least 1-2 sentences long. For a longer report, you may write more sentences for each piece of commentary.

• Avoid presenting any new information in the conclusion. You don’t want this to be a “Gotcha!” moment. Instead, it should be a strong summary of everything you’ve already told the reader.

Revising Your Report

• A good question to ask yourself is, “If I were someone reading this report for the first time, would I feel like I understood the topic after I finished reading?

Tip: If you have time before the deadline, set the report aside for a few days . Then, come back and read it again. This can help you catch errors you might otherwise have missed.

• Try reading the report to yourself out loud. Hearing the words can help you catch awkward language or run-on sentences you might not catch by reading it silently.

• This is a great trick to find spelling errors or grammatical mistakes that your eye would otherwise just scan over.

• Ask your helper questions like, “Do you understand what I am saying in my report?” “Is there anything you think I should take out or add?” And “Is there anything you would change?”

• If you have any questions about the assignment requirements, ask your instructor. It's important to know how they'll be grading your assignment.

Expert Q&A

You Might Also Like

• ↑ https://libguides.reading.ac.uk/reports/writing-up
• ↑ https://emory.libanswers.com/faq/44525
• ↑ https://opentextbc.ca/writingforsuccess/chapter/chapter-7-sources-choosing-the-right-ones/
• ↑ https://libguides.merrimack.edu/research_help/Sources
• ↑ https://www.wgtn.ac.nz/__data/assets/pdf_file/0010/1779625/VBS-Report-Writing-Guide-2017.pdf
• ↑ https://www.library.illinois.edu/hpnl/tutorials/primary-sources/
• ↑ https://libguides.scu.edu.au/harvard/secondary-sources
• ↑ https://learningcenter.unc.edu/tips-and-tools/taking-notes-while-reading/
• ↑ https://wts.indiana.edu/writing-guides/how-to-write-a-thesis-statement.html
• ↑ https://libguides.usc.edu/writingguide/outline
• ↑ https://ecampusontario.pressbooks.pub/engl250oer/chapter/10-4-table-of-contents/
• ↑ https://writingcenter.unc.edu/tips-and-tools/thesis-statements/
• ↑ https://www.yourdictionary.com/articles/report-writing-format
• ↑ https://www.monash.edu/rlo/assignment-samples/assignment-types/writing-an-essay/writing-body-paragraphs
• ↑ https://www.grammarly.com/blog/5-most-effective-methods-for-avoiding-plagiarism/
• ↑ https://wts.indiana.edu/writing-guides/using-evidence.html
• ↑ https://www.student.unsw.edu.au/writing-report
• ↑ https://writingcenter.unc.edu/tips-and-tools/revising-drafts/
• ↑ https://writing.wisc.edu/handbook/grammarpunct/proofreading/
• ↑ https://opentextbc.ca/writingforsuccess/chapter/chapter-12-peer-review-and-final-revisions/
• ↑ https://writingcenter.unc.edu/tips-and-tools/editing-and-proofreading/

About This Article

It can seem really hard to write a report, but it will be easier if you choose an original topic that you're passionate about. Once you've got your topic, do some research on it at the library and online, using reputable sources like encyclopedias, scholarly journals, and government websites. Use your research write a thesis statement that sums up the focus of your paper, then organize your notes into an outline that supports that thesis statement. Finally, expand that outline into paragraph form. Read on for tips from our Education co-author on how to format your report! Did this summary help you? Yes No

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Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.

Likewise, in business, confronted with a request for a ‘report’ to a senior manager, many people struggle to know what to write.

Confusion often arises about the writing style, what to include, the language to use, the length of the document and other factors.

This page aims to disentangle some of these elements, and provide you with some advice designed to help you to write a good report.

What is a Report?

In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.

Whereas an essay presents arguments and reasoning, a report concentrates on facts.

Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.

Requirements for the precise form and content of a report will vary between organisation and departments and in study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start.

Reports may contain some or all of the following elements:

• A description of a sequence of events or a situation;
• Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others, always carefully referenced of course (see our page on Academic Referencing for more information);
• An evaluation of the facts or the results of your research;
• Discussion of the likely outcomes of future courses of action;
• Your recommendations as to a course of action; and
• Conclusions.

Not all of these elements will be essential in every report.

If you’re writing a report in the workplace, check whether there are any standard guidelines or structure that you need to use.

For example, in the UK many government departments have outline structures for reports to ministers that must be followed exactly.

Sections and Numbering

A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.

Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. It follows that page numbering is important.

Modern word processors have features to add tables of contents (ToC) and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report, moving, adding or deleting sections.

Report Writing

Getting started: prior preparation and planning.

The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand.

Step 1: Know your brief

You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared.

First of all, consider your brief very carefully and make sure that you are clear who the report is for (if you're a student then not just your tutor, but who it is supposed to be written for), and why you are writing it, as well as what you want the reader to do at the end of reading: make a decision or agree a recommendation, perhaps.

Step 2: Keep your brief in mind at all times

During your planning and writing, make sure that you keep your brief in mind: who are you writing for, and why are you writing?

All your thinking needs to be focused on that, which may require you to be ruthless in your reading and thinking. Anything irrelevant should be discarded.

As you read and research, try to organise your work into sections by theme, a bit like writing a Literature Review .

Make sure that you keep track of your references, especially for academic work. Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information.

The Structure of a Report

Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.

However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations.

Executive Summary

The executive summary or abstract , for a scientific report, is a brief summary of the contents. It’s worth writing this last, when you know the key points to draw out. It should be no more than half a page to a page in length.

Remember the executive summary is designed to give busy 'executives' a quick summary of the contents of the report.

Introduction

The introduction sets out what you plan to say and provides a brief summary of the problem under discussion. It should also touch briefly on your conclusions.

Report Main Body

The main body of the report should be carefully structured in a way that leads the reader through the issue.

You should split it into sections using numbered sub-headings relating to themes or areas for consideration. For each theme, you should aim to set out clearly and concisely the main issue under discussion and any areas of difficulty or disagreement. It may also include experimental results. All the information that you present should be related back to the brief and the precise subject under discussion.

If it’s not relevant, leave it out.

Conclusions and Recommendations

The conclusion sets out what inferences you draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section.

Recommendations suggest how you think the situation could be improved, and should be specific, achievable and measurable. If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible.

A Word on Writing Style

When writing a report, your aim should be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.

You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences.

You should also avoid jargon. If you have to use specialist language, you should explain each word as you use it. If you find that you’ve had to explain more than about five words, you’re probably using too much jargon, and need to replace some of it with simpler words.

Consider your audience. If the report is designed to be written for a particular person, check whether you should be writing it to ‘you’ or perhaps in the third person to a job role: ‘The Chief Executive may like to consider…’, or ‘The minister is recommended to agree…’, for example.

A Final Warning

As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.

Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. It’s also worth one last check against any requirements on structure.

For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you have not inadvertently or deliberately plagiarised or copied anything without acknowledging it.

Finally, ask yourself:

“Does my report fulfil its purpose?”

Only if the answer is a resounding ‘yes’ should you send it off to its intended recipient.

Continue to: How to Write a Business Case Planning an Essay

See also: Business Writing Tips Study Skills Writing a Dissertation or Thesis

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Report Writing Format with Templates and Sample Report

Written by: Orana Velarde

If you’re probably wondering how to write a good report, you’re not alone. Many individuals face difficulties when it comes to report writing, as it requires a specific format and structure that can be confusing to navigate.

With so many types of reports -  sales reports , marketing reports , school reports, social media reports and more, how do you know the best structure and organize your thoughts or data that would positively reflect your work?

It all lies in following the right report writing format. With the right format, you’ll be able to write your report with guidelines and make it easy to read and understand and make it easier for you to write as well.

Just as there are different types of reports, there are also different report formats and ways to deliver them. In this article, we’ll walk you through the best report writing formats, examples of reports, report layouts and templates for report writing.

Here's a short selection of 6 easy-to-edit report templates you can edit, share and download with Visme. View more templates below:

Table of Contents

6 types of reports, the ultimate report writing format, top report writing tips, how to write a report, sample report in standard report writing format, report writing format faqs.

• A report is unlike an essay, blog post or journalistic article. The main idea of a report is to present facts about a specific topic, situation, or event. It should always be in a clear and concise way.
• There are six main types of reports: annual reports, weekly reports, project reports, sales and marketing reports, research reports and academic reports.
• A report writing format includes a title, table of contents, summary, introduction, body, conclusion, recommendations and appendices.
• Top report writing tips include writing a report outline, creating the body of the report before the introduction or conclusion, sticking to facts, and keeping your appendix at a reasonable size.
• Visme offers not only hundreds of pre-made report templates but an initiative online report maker to provide you with everything you need to create high-quality reports for any niche, topic or industry.

There are six main types of reports you might encounter based on your goal or niche. In this section we’ll highlight and showcase what these reports are along with reports writing samples, each populated with a similar reporting writing format to what we'll cover further in this article.

1. Annual Reports

The first type of report we'll cover is an annual report . This type of company report format typically rounds up a business's year of progress and performance to let supervisors and team members know what they've accomplished.

It can include anything from website analytics to sales profits, depending on who the report is meant for.

2. Weekly Reports

One report that is helpful to provide your team is a weekly report based on your progress in various projects and goals. This can be a simple one-pager, or a more in-depth report with specific updates.

3. Project Reports

Keep clients and team members up-to-date on the status of various projects you're working on by providing them with a project report. This can include a timeline of your report progress and the deadline for each segment to keep everyone on the same page.

4. Sales/Marketing Reports

It's essential to keep your team updated on how your sales and/or marketing strategies are going. Put together graphs showing profit margins, increases in engagement and more.

These types of reports are also a great way to determine whether your strategies are working or if they need some tweaking in the future.

5. Research Report

Sometimes if you need to do some in-depth research, the best way to present that information is with a research report. Whether it's scientific findings, data and statistics from a study, etc., a research report is a great way to share your results.

For the visuals in your research report, Visme offers millions of free stock photos . But if you can’t find what you need, or are looking for something out of the box, try the Visme AI image generator . Prompt the AI tool to quickly create an image that matches your research, your brand and your report.

6. Academic Report

An academic report is one created for a class, often in a graduate or undergraduate university. This report format follows a formal writing style and dives into a topic related to the student's academic studies.

For more report examples you can learn from, check out our guide on Report Examples With Sample Templates .

Now we're getting to the good part — the ultimate report writing format. While this may vary based on the data and information you pull, it provides enough leeway for you to follow standard report formats.

Keep in mind that good report writing depends on first writing a report outline to start organizing the content in the best way possible.

A standard report format goes a little something like this:

• Title: A clear and concise report title.
• Table of Contents: A page dedicated to the contents of your report.
• Summary: An overview of your entire report — you'll need to wait until you've completed the full report to write this section.
• Introduction: Introduce your report topic and what readers will find throughout the pages.
• Body: The longest section of your report — compile all of your information and use data visualization to help present it.
• Conclusion: Different from the summary, this concludes the report body and summarizes all of your findings.
• Recommendations: A set of recommended goals or steps to complete with the information provided in this report.
• Appendices: A list of your sources used to compile the information in your report.

Each of these eight elements ensures that you leave no stone unturned and that your reader knows exactly what they're learning in your report and how you gathered this information.

Your next step is to get started with an outline. At each point of the outline, use one or two sentences to describe what will go in there. It doesn’t need to say much, just an idea for you to follow later. Input some design ideas for the overall design and report layout as well.

For example, in the Table of Contents section, simply add that you want it to only cover one page or slide, make a note if you’d like to add the pages for only the main sections or maybe also the subsections. 

In the Appendices section, list all the links to the sources you used and add on as you do more research. Every source you reference in your report must be listed here.

The most important part of your outline is the Body section. In there, create an internal outline of sections and subsections that you can follow later when writing.

After you’ve drafted the outline, it’s time to put together all of the content into the report. The outline we provided above is the only report writing format you’ll ever need. You can add sections if needed but don’t take any away.

Let’s take a look at every section in detail. 

Create your own Report with this easy-to-edit template! Edit and Download

The title of your report should be clear in its wording. It must say exactly what the report is about. Remember that this isn’t a novel. Include a subtitle if necessary, making sure the font size of each subtitle is smaller than the title.

In terms of design , your title can be designed as an inviting cover page. There needs to be a clear hierarchy in how the title looks.

On your title or cover page , be sure to include the following:

• Report title
• Report subtitle (if necessary)
• Author of the report
• Who the report is meant for
• Date the report was written

If you’re having trouble coming up with an interesting title or report content, you can get some help from the Visme AI Writer . Describe your report in the text prompt and ask the AI to write a few optional titles. If the first results aren’t to your liking, ask it to do some edits until you have just what you need.

Always leave the Table of Contents page until the end. After all, you can’t write a table of contents if you don’t know all of your page numbers yet. 

However, if your Body outline already has each of your section and subsection titles defined, you can add those to the contents and leave the numbering for later.

Having a Table of Content pages makes it easy for your readers to find the information they're most interested in quickly and easily, improving overall readability. So you absolutely do not want to skip this step.

Likewise, the summary (also known as the abstract) of the report is best done after you’ve finished writing the report. You can draft a summary at the beginning to help guide your work, but you’ll definitely want to revisit it at the end. When you do, try using different paraphrasing techniques to ensure that you're not using repetitive phrases already present throughout the report.

A summary is a blurb of the entire report . It must include the purpose, the process and a snippet of the resolution. This should be no longer than a single paragraph or two.

Alternatively, if your report is data-heavy, the summary can also be a detail report where you share detailed data. Plus, you can add a hyperlink to further data analysis regarding what you’re reporting about.

Introduction

In the introduction, state what the report is about and why it has been created. Depending on the length of your report, the introduction format could range from one single paragraph to an entire page long.

For example, one paragraph is enough for a social media report introduction while an entire page would be more suitable for an annual report .

Take this time to introduce why your topic is so important, especially if it's a research report. You need to focus on why your readers should care about what you have uncovered.

The body of your report is where all the information is put together and will be the longest section of your report. This will likely span several (anywhere from 5-50) pages. Follow your initial outline to maintain consistent flow in the content creation. Write the body content as sections and subsections.

Furthermore, use bullet points and data visualization as visual cues . These will help your audience to better understand the content of your report. 

Check out this video from Visme for some tips on visualizing all that data!

Close your report with a well-crafted conclusion . Formulate it as a brief summary of what was covered within the report, and be sure to include a mention to the recommendations section and the resources in the appendix.

This section should never bring new information to the table — instead, it should simply summarize all of the findings you've already mentioned into one concise final section.

Recommendations

Craft the recommendations section as a set of actionable steps with smart goals associated along with possible solutions. This section is irrelevant for school reports or book reports, but is essential for business reports or corporate settings. 

This is the section where you list all your sources if it’s a research report. You should also add any links that are relevant to the report — or previous reports about the same topic. 

You could even link an interactive version of the report you just created with Visme. Visme allows you to create interactive and animated documents that can be published to the web with a single click, offering a new dimension to your report.

A good rule of thumb when creating your appendices is to only add information that is relevant to the report or that you referenced when writing your report. Use reference annotations inside the report to link to the content in the appendix.

The report content used in this sample report design can be found here .

Following a report writing format is only a portion of the report writing process. When it comes to the content being placed in that context, it needs to be executed in a professional manner that will not only inform your reader but engage them from start to finish as well.

Here are some writing tips and best practices you should follow to complete your report in style.

Looking to create a stand-out visual report?

• Choose from dozens of professionally designed templates
• Create animated charts and creatively visualize stats and figures
• Customize anything to fit your brand image and content needs

Start With the Body of the Report

It's helpful to write the body of the report before the introduction or conclusion so you have a comprehensive overview of what key points should be covered in each section. This rule applies whether you're writing the report independently or as a team.

For the body of your report, you can assign specific sections to your team members and then appoint someone to write the conclusion and intro once it's complete.

Visme provides a space for team collaboration where you and your team members can work on your report simultaneously, adding comments, real-time updates and more. This feature helps to ensure everyone contributes and each section of your report is completed and well-rounded.

Use Visuals with Purpose

Don’t simply add visuals for the sake of adding them. Instead, by adding data visualization, you can condense complex information, pinpoint relationships and showcase values and risk. Not to mention a single chart can save you from adding unnecessary text to your report. Give each visual a strong purpose in your report.

Next to data visualization, you should also be mindful of what images you choose to include in your report, whether they’re used as a backdrop or illustration of the topic at hand. You can dive into Visme’s extensive library of royalty-free images, upload your own or create your own with Visme’s AI-powered Image Generator .

Tap into the infinite possibilities of AI image generation right inside your Visme editor. Available inside any project, old or new, just type in your prompts and generate creative and unique visuals for your report.

Write a Well Crafted Report

To ensure your report holds credibility, it must be error-free with proper spelling, grammar and tone. You should only use acronyms or jargon that are associated with your industry or profession, only if needed.

Try to use simple language and avoid adding unnecessary fluff. Lastly, before you send off your report, be sure to review it or ask for a colleague's opinion to ensure everything is in place.

You can send your report as a shareable link for a quick review or invite your colleague directly into your Visme project to decide if they can view, edit or comment on it. Make updates and share changes in real-time to streamline a faster editing process and have your report polished and ready to share with your audience.

Keep Your Appendix Short

Avoid creating a large appendix, as it can be intimidating or burdensome for the reader. It’s best only to add information or sources relevant to the report’s main points. One way to implement this tip is to review your appendix only after your report’s been completed, then do an extensive review to see what needs to stay or be removed until you're satisfied with the size of your appendix.

Use a Grammar Checker

If it’s accessible, ask an editor or writer to review your article. You can also use tools like Hemmingway, ProWritingAid or Grammarly . Even your best KPIs and ROIs won’t save you from bad grammar.

Writing a report may seem challenging, but anyone can do it with a proper plan, the right tools and some practice. You can sign up for Visme's AI Report Writer and follow these simple steps to write your own report.

Step 1: Define Your Objective

Before you put pen to paper, identify your reasons for writing the report. What do you want to accomplish with it? What is the purpose of your research, and why will it be important to others?

You might need to create a monthly , weekly , or annual report . Or, it could be a business report, including sales, marketing or social media reports .

No matter what type of report you are writing, the objective will guide you through the rest of the process.

Also, consider your target audience who will be reading it. For example, if you are writing a sales repor t for your team, it might be important to include data that shows their performance compared to the previous month, like the example below.

If you are writing a project status report like this, you must focus on showing the project's performance over a period of time.

In either case, your objective will help you determine what information is essential in your report and how much should be included.

Step 2: Conduct Research

Start by gathering relevant data and information from various sources, such as books, articles, interviews and online resources. Also, you can find data from your company's files, sheets, CRM or sales software and any other source you can.

As you explore different perspectives and evidence, you'll better understand the topic and be equipped to present a comprehensive analysis.

While researching, take notes and keep track of your sources for easy referencing later. In-depth research lays a solid foundation for a credible and insightful report.

Step 3: Prepare an Outline

Creating an outline provides a structured framework that guides your writing and keeps you focused. Start with the main headings like introduction, body and conclusion. Under each, add subheadings of key points or arguments you will cover.

An outline organizes your thoughts and lets you see where information fits best, ensuring a logical flow of ideas in your report. This planning tool ultimately makes the writing process easier and more efficient.

Step 4: Write the First Draft

After conducting research and preparing an outline, it's time to write your first draft. Start by stating your purpose in the introduction. Expand on your main points and provide necessary information and arguments in the body section.

Lastly, summarize and conclude your ideas. Don't focus on perfection in this stage; just get your thoughts down. It might look rough, but that's okay. This draft is your starting point, where you'll improve in the next revision and editing stages.

You can use Visme's AI writer to simplify the report writing process. It can help you prepare structured outlines, generate compelling report content and proofread text to ensure it's error-free. Just explain what you want to generate, and the AI writer will do the rest.

Step 5: Revise and Edit

This is one of the most important steps in this whole process. It involves reviewing the structure, flow and content of your report. Check your arguments, their logical presentation and if your evidence supports the claims.

Also, focus on editing the report by checking language, spelling, punctuation, style and formatting. You can use grammar checker tools like Grammarly and Hemmingway editor.

The more time you spend editing your report, the more clearly it conveys your message.

Step 6: Share the Report

Once your report is complete and you are satisfied with the results, it’s time to share it with your audience. You may need to share your report in various file formats and channels.

If you use Visme to write your report, you can download and share your report in many different ways:

• Download your report in various formats, including PDF, JPG, PNG and HTLM5.
• Publish it on social media or share it via email using a shareable link generated in the editor.
• Generate a code snippet in Visme to embed it anywhere online.

Click through the image below to use this customizable template to create your report. It follows the standard report writing format so you won’t get confused or miss a section.

Do you still have questions about good report writing and the best report writing formats? These FAQs will help.

What Are the Five Steps in Report Writing?

Writing a report effectively is best done by following a format and a set of guidelines. These are the five steps to follow to create a good report.

1. Understand your report’s purpose: Begin by having a clear understanding of the report's intent.

Whether it's an annual summary, weekly update, or research findings, knowing your report's purpose is crucial for effective writing. Compile and write the content with the purpose in mind as if it were a problem to be solved.

2. Follow the Right Report Writing Format: Adhere to a structured format, including a clear title, table of contents, summary, introduction, body, conclusion, recommendations, and appendices. This ensures clarity and coherence. Follow the format suggestions in this article to start off on the right foot.

3. Plan Your Writing: Create an outline to organize your thoughts and prioritize the body of the report. Stick to factual information, providing accuracy and reliability throughout. Be as detailed as possible in the outline; this will help build the report effectively.

4. Choose the Right Report Template: Utilize templates tailored to your report type, whether it's annual, weekly, project-related, sales/marketing, research, or academic. Templates streamline formatting and enhance professionalism. Visme has hundreds of report templates to choose from. Browse the gallery to find the perfect one.

5. Keep Your Audience in Mind: Tailor your report to meet your audience's needs. Whether it's supervisors, team members, clients, or peers, consider what information is most relevant and valuable to them. Make it easy for them to skim the report with clear headlines, titles and data visualizations.

How Do You Format a Report Nicely?

Formatting a report nicely involves attention to detail and adherence to specific guidelines. Here are some key characteristics that will ensure your report looks polished and professional:

1. Consistent Font and Size: Use a readable font like Arial or Verdana, and maintain consistency in font size throughout the report. Typically, a 12-point font is standard for most reports.

2. Clear Headings and Subheadings: Employ clear and descriptive headings and subheadings to organize your content. Use a consistent hierarchy, i.e., Heading 1, Heading 2, body text, etc, for a neat structure.

3. Adequate Margins: Ensure proper margins on all sides of the page (usually 1 inch or 2.54 cm) to provide white space and enhance readability.

4. Line Spacing: Use 1.5 or double spacing for the main text to prevent overcrowding and improve readability. Single spacing is acceptable for footnotes, references, and captions.

5. Page Numbers: Include page numbers, typically in the header or footer, to aid navigation. Ensure they are placed consistently and formatted appropriately.

6. Bullet Points and Numbering : When listing items or creating outlines, use bullet points or numbering for clarity. Maintain uniformity in style and indentation.

7. Tables and Figures: Format tables and figures consistently by providing clear labels and captions. Ensure they are properly aligned within the text.

8. Alignment: Align text and paragraphs consistently. Use left-justified text for most reports, as it's the easiest to read. Justify text only when necessary.

9. Page Breaks: Insert page breaks as needed to avoid awkward page transitions within sections or paragraphs.

10. Use of Color: If your report allows for color, use it sparingly and consistently. Ensure that text and background colors provide sufficient contrast for readability.

11. Proofreading and Editing: Always proofread and edit your report for grammar, spelling, and formatting errors. Consistency in formatting is essential for a polished look

12. Citations and References: If your report includes citations and references, follow a specific citation style guide (e.g., APA, MLA, Chicago) consistently throughout the document.

13. Review for Accessibility: Consider accessibility guidelines, such as providing alternative text for images and using accessible color choices, to ensure all readers can access your report.

What Are the Five Qualities of a Good Report?

A well-crafted report possesses five key qualities that make it effective and valuable. Here they are:

1. Clarity and Conciseness: A good report is clear and concise. It presents information in a straightforward manner, avoiding unnecessary jargon or overly complex language. Readers should easily understand the content without confusion.

2. Relevance: Every piece of information in a good report is relevant to the report's purpose and objectives. Irrelevant or extraneous details are omitted, ensuring that the report focuses on what truly matters.

3. Structure and Organization: Reports are structured logically, with a clear beginning, middle, and end. They typically include sections like an introduction, body, and conclusion, ensuring a logical flow of information. Headings and subheadings help organize content effectively.

4. Accuracy and Reliability: Accurate and reliable data is a hallmark of a good report. Information presented should be based on thorough research, sound methodology, and credible sources. Any data or facts should be verifiable.

5. Actionable Recommendations: In many cases, a good report includes actionable recommendations or insights. After presenting the data and analysis, the report should offer practical suggestions or solutions that readers can implement or consider for decision-making.

Over to You

Hopefully, this post has helped you to better understand the best way to put together a report using a standard report format and layout.  Following a standard report writing format is just what you need to create engaging, memorable reports . Follow the tips above and you’ll never make a boring report again.

Just how following a report writing format will help you create a better report, a Visme subscription will help you create a full suite of visual content.

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About the Author

Orana is a multi-faceted creative. She is a content writer, artist, and designer. She travels the world with her family and is currently in Istanbul. Find out more about her work at oranavelarde.com

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How to Write a Report

A report is an academic paper that is used to present findings after a research has been completed. It usually contains the results of the research, their analysis and conclusions on the topic.

Usually, a report contains the following sections:

• Introduction
• Methodology

Depending on the area of study, as well as your professor’s requirements, the format and the content of the report might change. To learn how to write a report , keep reading our guide!

What is a report ?

A report is a presentation of your findings. They are often used by scholars to explain the results of an inquiry, investigation, experiment, or study. One may think that a report sounds very similar to a research paper, yet there are some key differences. 

Research papers tend to be more detailed, and hence, lengthier than report papers. A research paper’s main goal is to add new knowledge to a particular area of study, while a report aims to provide relevant information on a topic, regardless if it’s been discussed before.

What’s a typical report format ?

A report usually consists of the same chapters as any other serious academic paper. It has your basic Introduction, Methodology, Results, Discussion, and Conclusion chapters. However, the exact structure may differ depending on your professor’s instructions. 

Note that a report does not include a review of literature. That is because a report focuses on one experiment, study or investigation, rather than looking at multiple sources. Although in some cases, a review of several sources might be required.

When it comes to formatting, you have to consult with your tutor. They may require you to use a certain formatting style depending on their preference or the discipline you are studying.

What are the steps to report writing?

When it comes to writing, the steps are pretty much the same as with other similar academic papers. You should focus on the preparation to ensure the final paper is a success. It also helps to have the steps mapped out before you start writing. This way, you can plan your time better.

• Review the task
• Choose the topic
• Conduct preliminary research
• Write an outline
• Write the intro
• Outline your methods
• Describe the results
• Discuss your findings
• Conclude the paper

These are the most basic steps to create a report, yet they are necessary to make sure your paper flows correctly.

How hard is it to write?

Writing a report is not hard as long as you follow the steps described above. Here’s a detailed instruction:

• Read through the assignment thoroughly to ensure you understand it. It’s best to consult with your professor if anything is unclear.
• If your professor gives you the freedom to choose a topic, make sure to pick the one you’ll enjoy writing. If they assign a topic for you, ask if you can tweak and adjust it to fit you better.
• Gather the sources you may need for writing your paper. Collect them in a separate folder on your computer to ensure easy access.
• Outline and plan all the chapters ahead of time and confirm with your professor. This will ensure you don’t have to scrap the entire paper mid-writing if one chapter is wrong.
• Begin to write a report with the introduction. State your goals and purpose of the paper, prove background information on the topic.
• Choose the methods you’ll use for this research and clearly describe them in your methodology section.
• Provide an objective presentation of the results. If need be, use visual aids like graphs, tables and charts to illustrate numbers.
• Present a clear and deep analysis of your findings. Make the connection to the goal of the paper and see if the objective has been met. Discuss the limitations as well.
• Conclude the report with a short summary of the findings and their significance. 
• Revise and edit the paper to ensure it’s error-free, flows naturally and is easy to read.
• Ensure all citations meet the required formatting style and all the references are done in accordance with the guide.

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What methods are used for an academic report?

To write this type of academic paper, you may use many different methods. Your choice mainly depends on the kind of research you are performing. The methods may also vary for different disciplines. If this is all a bit too confusing, you can text ‘ write my report ’ to our support team, and they will help you. But below are some of the methods typically used for reports:

• Qualitative research
• Quantitative research
• Mixed methods
• Observations
• Experimental methods

How to write a report? 

To write a report effectively, start by understanding its purpose and audience. Gather relevant information, outline the structure, and present findings logically. Ensure clarity, coherence, and accuracy throughout. Revise and proofread before submission.

The most important tip for writing is to listen to your professor. Be attentive in class, as they may mention some bits and pieces of valuable information in the duration of the term. They might be testing you and not give you that advice when it’s actual writing time. 

Another important tip is to consult with them every step of the way. Come up to the professor in their office hours and show your progress. Your teacher might offer valuable critique and advice and guide you in the right direction. 

And finally, make sure that you read the assignment through. It might sound basic, but those assignment sheets tend to be written in overly complicated academic language, and if you’re not used to that, it’s easy to miss out on some key details.

How to present results?

In every report writing assignment, you will need to write a results chapter. This is the section where you take all your findings and dump them on paper, except not literally. For your results section to be clear and organized, the findings must be presented in a concise, focused way.

If your methods involve questions (i.e., surveys), make sure to present answers to them in the same order as the questions. If you interview people, try not to flood the paper with quotes. Instead, add the interviews as an appendix and focus on the key findings. If the methods involve numerical data, present it visually. 

Write the discussion chapter

So, how to create a report with the discussion chapter? In it, you’ll need to circle back to your research questions and objectives of the paper. Then, briefly summarize the findings and discuss how the results helped you achieve that objective or answer the research question. 

It’s important to talk about the significance of your findings and what they mean in regards to the existing body of knowledge or your research question. Acknowledge and address the limitations you’ve faced in the course of your research. It could be sample size, limitations in scope or location.

Write a conclusion

When you write a report, you obviously have to bring it to a logical conclusion. For your conclusion to be adequate, you should restate your methods, results and findings briefly. Bring the reader’s attention back to the purpose of the paper and see if you’ve achieved it. Propose a direction for the future inquiry into the topic, considering the limitations you’ve faced. For example, for more extensive research, one could use a broader sample size or a wider age range.

What are the best proofreading techniques?

If you’re wondering how to make a report flow and impress your professor, here’s the answer. You absolutely have to proofread and edit your paper. It’s best to put it away for a day or two after you’ve finished writing. This way, when you come back to it, you’ll be able to look at it afresh. 

Read through the paper carefully several times. You are bound to find some illogical sentences, spelling mistakes or misused words. Reading the paper aloud will also be beneficial. Consider giving it to someone else to read, like a family member or a friend. They might be able to point out some parts that make little sense or sound unnatural.

Lab report writing tips

One of the most popular types of reports is a lab report. To write it properly, you should follow our suggestions.

First, state the purpose of your experiment. Mention the findings you expect to discover, but don’t get too hung up on them. The methodology should explain how exactly the experiment was performed - what were the conditions, what materials were used, and if it was performed independently.

Use visual data to present your results. In the discussion, interpret and analyze them. When concluding the paper, tell the reader what has been discovered and what’s the importance of those findings.

To learn more about how to write a lab report , read our in-depth guide. Now, let’s move on.

How to format a report?

When writing a report, one would often resort to using some external sources. But those sources need to be referenced and cited properly. Refer to your college’s formatting manual, or the PurdueOWL guide to find the most accurate formatting guides.

Pay attention to whether or not citations call for page numbers, what needs to be included in the references, etc. 

Google Docs has recently come up with a referencing tool, be sure to check that out. In some cases, you can even copy the reference at the bottom of search results on Google Scholar.

Last steps before submission 

Before you submit the paper, it’s best to consult with your professor. See if they have any last-minute corrections or tips for you. Look at your school’s guide on how to write a report, it might also be very helpful. Proofread your paper one last time and cross-check all the references. Make sure each source has a citation and vice-versa.

Did you like our report guide?

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Frequently asked questions

How to write reports.

Writing reports is not hard when you have all the tools available. Hopefully, this guide by our report writing services professionals has given you some insight into the process, but let’s round it up. You start with researching your topic and saving potentially valuable sources. After that, write an outline. Use it as your writing guide. 

Write the report chapters in the order that you prefer. If you feel more comfortable starting with methods, nobody will know you wrote the intro last. Present and discuss your results, analyze them and conclude the paper. Proofread it a few times, format, and it’s ready to go!

How many pages should a report be?

You may be asked to write a report of any length. That length depends on many factors. First of all, your academic level. A first year student will be required to write a much shorter paper than a Master’s student. Also, the subject must be taken into account. Different disciplines require different paper lengths. Even your topic may dictate the length of your report. If you’re not sure, just consult with your professor, and they will help you with the details.

What formatting style is best?

The report writing format is also a variable. There’s no straight answer to that question. It may depend on your professor’s habits, your subject, or even your school’s rules. In short, there’s no way for us to know which formatting style your professor will choose.

How often should I consult with my professor during writing?

The more often, the better. As long as they allow you to actively seek their guidance, you both will benefit from it. They can give you insight into the common mistakes made during writing, help you with analyzing your results and even choosing the report format for your paper.

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Report Writing

• Updated on  
• Nov 4, 2023

The term “report” refers to a nonfiction work that presents and/or paraphrases the facts on a specific occasion, subject, or problem. The notion is that a good report will contain all the information that someone who is not familiar with the subject needs to know. Reports make it simple to bring someone up to speed on a subject, but actually writing a report is far from simple. This blog will walk you through the fundamentals of report writing, including the structure and practice themes.

This Blog Includes:

What is a report, reporting formats, newspaper or magazine reports, business reports, technical reports, what is report writing, report writing: things to keep in mind, structure of report writing, magazine vs newspaper report writing format, report writing format for class 10th to 12th, report writing example, report writing for school students: practice questions, report writing slideshare.

• Report Writing in 7 steps

Also Read: Message Writing

A report is a short document written for a particular purpose or audience. It usually sets out and analyses a problem often recommended for future purposes. Requirements for the precise form of the report depend on the department and organization. Technically, a report is defined as “any account, verbal or written, of the matters pertaining to a given topic.” This could be used to describe anything, from a witness’s evidence in court to a student’s book report.

Actually, when people use the word “report,” they usually mean official documents that lay out the details of a subject. These documents are typically written by an authority on the subject or someone who has been tasked with conducting research on it. Although there are other forms of reports, which are discussed in the following section, they primarily fulfil this definition.

What information does reporting contain? All facts are appreciated, but reports, in particular, frequently contain the following kinds of information:

• Information about a circumstance or event
• The aftereffects or ongoing impact of an incident or occurrence
• Analytical or statistical data evaluation
• Interpretations based on the report’s data
• Based on the report’s information, make predictions or suggestions
• Relationships between the information and other reports or events

Although there are some fundamental differences, producing reports and essays share many similarities. Both rely on facts, but essays also include the author’s personal viewpoints and justifications. Reports normally stick to the facts only, however, they could include some of the author’s interpretation in the conclusion.

Reports are also quite well ordered, frequently with tables of contents of headers and subheadings. This makes it simpler for readers to quickly scan reports for the data they need. Essays, on the other hand, should be read from beginning to end rather than being perused for particular information.

Depending on the objective and audience for your report, there are a few distinct types of reports. The most typical report types are listed briefly below:

• Academic report: Examines a student’s knowledge of the subject; examples include book reports, historical event reports, and biographies.
• Identifies data from company reports, such as marketing reports, internal memoranda, SWOT analyses, and feasibility reports, that is useful in corporate planning.
• Shares research findings in the form of case studies and research articles, usually in scientific publications.

Depending on how they are written, reports can be further categorised. A report, for instance, could be professional or casual, brief or lengthy, and internal or external. A lateral report is for persons on the author’s level but in separate departments, whereas a vertical report is for those on the author’s level but with different levels of the hierarchy (i.e., people who work above you and below you).

Report formats can be as varied as writing styles, but in this manual, we’ll concentrate on academic reports, which are often formal and informational.

Also Read: How to Write a Leave Application?

Major Types of Reports

While the most common type of reports corresponds to the ones we read in newspapers and magazines, there are other kinds of reports that are curated for business or research purposes. Here are the major forms of report writing that you must know about:

The main purpose of newspaper or magazine reports is to cover a particular event or happening. They generally elaborate upon the 4Ws and 1H, i.e. What, Where, When, Why, and How. The key elements of newspaper or magazine report writing are as follows:

• Headline (Title)
• Report’s Name, Place, and Date
• Conclusion (Citation of sources)

Here is an example of a news report:

Credit: Pinterest

Business reports aim to analyze a situation or case study by implementing business theories and suggest improvements accordingly. In business report writing, you must adhere to a formal style of writing and these reports are usually lengthier than news reports since they aim to assess a particular issue in detail and provide solutions. The basic structure of business reports includes:

• Table of Contents
• Executive summary
• Findings/Recommendations

The main purpose of the technical report is to provide an empirical explanation of research-based material. Technical report writing is generally carried out by a researcher for scientific journals or product development and presentation, etc. A technical report mainly contains 

• Introduction
• Experimental details
• Results and discussions
• Body (elaborating upon the findings)

Must Read: IELTS Writing Tips

A report is a written record of what you’ve seen, heard, done, or looked into. It is a well-organized and methodical presentation of facts and results from an event that has already occurred. Reports are a sort of written assessment that is used to determine what you have learned through your reading, study, or experience, as well as to provide you with hands-on experience with a crucial skill that is often used in the business.

Before writing a report, there are certain things you must know to ensure that you draft a precise and structured report, and these points to remember are listed below:

• Write a concise and clear title of the report.
• Always use the past tense.
• Don’t explain the issue in the first person, i.e. ‘I’ or ‘Me’. Always write in the third person.
• Put the date, name of the place as well as the reporter’s name after the heading.
• Structure the report by dividing it into paragraphs.
• Stick to the facts and keep it descriptive.

Must Read: IELTS Sample Letters

The format of a report is determined by the kind of report it is and the assignment’s requirements. While reports can have their own particular format, the majority use the following general framework:

• Executive summary: A stand-alone section that highlights the findings in your report so that readers will know what to expect, much like an abstract in an academic paper. These are more frequently used for official reports than for academic ones.
• Introduction: Your introduction introduces the main subject you’re going to explore in the report, along with your thesis statement and any previous knowledge that is necessary before you get into your own results.
• Body: Using headings and subheadings, the report’s body discusses all of your significant findings. The majority of the report is made up of the body; in contrast to the introduction and conclusion, which are each only a few paragraphs long, the body can span many pages.
• In the conclusion, you should summarize all the data in your report and offer a clear interpretation or conclusion. Usually, the author inserts their own personal judgments or inferences here.

Report Writing Formats

It is quintessential to follow a proper format in report writing to provide it with a compact structure. Business reports and technical reports don’t have a uniform structure and are generally based on the topic or content they are elaborating on. Let’s have a look at the proper format of report writing generally for news and magazines and the key elements you must add to a news report:

To Read: How to Learn Spoken English?

The report writing structure for students in grades 10 and 12 is as follows.

• Heading :  A title that expresses the contents of the report in a descriptive manner.
• Byline : The name of the person who is responsible for drafting the report. It’s usually included in the query. Remember that you are not allowed to include any personal information in your response.
•  (introduction) : The ‘5 Ws,’ or WHAT, WHY, WHEN, and WHERE, as well as WHO was invited as the main guest, might be included.
• The account of the event in detail : The order in which events occurred, as well as their descriptions. It is the primary paragraph, and if necessary, it can be divided into two smaller paragraphs.
• Conclusion : This will give a summary of the event’s conclusion. It might include quotes from the Chief Guest’s address or a summary of the event’s outcome.

Credit: sampletemplates.com

Credit: SlideShare

Now that you are familiar with all the formats of report writing, here are some questions that you can practice to understand the structure and style of writing a report.

• You are a student of Delhi Public School Srinagar handling a campus magazine in an editorial role. On the increasing level of global warming, write a report on the event for your school magazine. 
• On the Jammu-Srinagar highway, a mishap took place, where a driver lost his control and skidded off into a deep gorge. Write a report on it and include all the necessary details and eyewitness accounts. 
• As a reporter for the Delhi Times, you are assigned to report on the influx of migrants coming from other states of the country. Take an official statement to justify your report.
• There is a cultural program in Central Park Rajiv Chowk New Delhi. The home minister of India is supposed to attend the event apart from other delegates. Report the event within the 150-200 word limit. 
• Write today’s trend of COVID-19 cases in India. As per the official statement. include all the necessary details and factual information. Mention the state with a higher number of cases so far.
• In Jawaharlal Nehru Stadium in New Delhi, a table tennis tournament was held between Delhi Public School New Delhi and DPS Punjab. Report the event in 250-300 words.

Also Read: Formal Letter Format, Types & Samples

Credits: Slideshare

Report Writ ing in 7 steps

• Choose a topic based on the assignment
• Conduct research
• Write a thesis statement
• Prepare an outline
• Write a rough draft
• Revise and edit your report
• Proofread and check for mistakes

Make sure that every piece of information you have supplied is pertinent. Remember to double-check your grammar, spelling, tenses, and the person you are writing in. A final inspection against any structural criteria is also important. You have appropriately and completely referenced academic work. Check to make sure you haven’t unintentionally, purposefully, or both duplicated something without giving credit.

Related Articles

Any business professional’s toolkit must include business reports. Therefore, how can you create a thorough business report? You must first confirm that you are familiar with the responses to the following three questions.

Every company report starts with an issue that needs to be fixed. This could be something straightforward, like figuring out a better way to organise procuring office supplies, or it could be a more challenging issue, like putting in place a brand-new, multimillion-dollar computer system.

You must therefore compile the data you intend to include in your report. How do you do this? If you’ve never conducted in-depth research before, it can be quite a daunting task, so discovering the most efficient techniques is a real plus.

Hopefully, this blog has helped you with a comprehensive understanding of report writing and its essential components. Aiming to pursue a degree in Writing? Sign up for an e-meeting with our study abroad experts and we will help you in selecting the best course and university as well as sorting the admission process to ensure that you get successfully shortlisted.

Ankita Mishra

A writer with more than 10 years of experience, including 5 years in a newsroom, Ankita takes great pleasure in helping students via study abroad news updates about universities and visa policies. When not busy working you can find her creating memes and discussing social issues with her colleagues.

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Report writing

• Features of good reports
• Types of Report

Introduction

Organising your information, abstract / executive summary, literature review, results / data / findings, reference list / bibliography.

• Writing up your report

Useful links for report writing

• Study Advice Helping students to achieve study success with guides, video tutorials, seminars and appointments.
• Maths Support A guide to Maths Support resources which may help if you're finding any mathematical or statistical topic difficult during the transition to University study.

• Academic Phrasebank Use this site for examples of linking phrases and ways to refer to sources.
• Academic writing LibGuide Expert guidance on punctuation, grammar, writing style and proof-reading.
• Reading and notemaking LibGuide Expert guidance on managing your reading and making effective notes.
• Guide to citing references Includes guidance on why, when and how to use references correctly in your academic writing.

The structure of a report has a key role to play in communicating information and enabling the reader to find the information they want quickly and easily. Each section of a report has a different role to play and a writing style suited to that role. Therefore, it is important to understand what your audience is expecting in each section of a report and put the appropriate information in the appropriate sections.

The guidance on this page explains the job each section does and the style in which it is written. Note that all reports are different so you must pay close attention to what you are being asked to include in your assignment brief. For instance, your report may need all of these sections, or only some, or you may be asked to combine sections (e.g. introduction and literature review, or results and discussion). The video tutorial on structuring reports below will also be helpful, especially if you are asked to decide on your own structure.

• Finding a structure for your report (video) Watch this brief video tutorial for more on the topic.
• Finding a structure for your report (transcript) Read the transcript.

• When writing an essay, you need to place your information  to make a strong argument
• When writing a report, you need to place your information  in the appropriate section

Consider the role each item will play in communicating information or ideas to the reader, and place it in the section where it will best perform that role. For instance:

• Does it provide background to your research? ( Introduction  or  Literature Review )
• Does it describe the types of activity you used to collect evidence? ( Methods )
• Does it present factual data? ( Results )
• Does it place evidence in the context of background? ( Discussion )
• Does it make recommendations for action? ( Conclusion )

• the purpose of the work
• methods used for research
• main conclusions reached
• any recommendations

The introduction … should explain the rationale for undertaking the work reported on, and the way you decided to do it. Include what you have been asked (or chosen) to do and the reasons for doing it.

- State what the report is about. What is the question you are trying to answer? If it is a brief for a specific reader (e.g. a feasibility report on a construction project for a client), say who they are.

- Describe your starting point and the background to the subject: e.g., what research has already been done (if you have to include a Literature Review, this will only be a brief survey); what are the relevant themes and issues; why are you being asked to investigate it now?

- Explain how you are going to go about responding to the brief. If you are going to test a hypothesis in your research, include this at the end of your introduction. Include a brief outline of your method of enquiry. State the limits of your research and reasons for them, e.g.

Introduce your review by explaining how you went about finding your materials, and any clear trends in research that have emerged. Group your texts in themes. Write about each theme as a separate section, giving a critical summary of each piece of work, and showing its relevance to your research. Conclude with how the review has informed your research (things you'll be building on, gaps you'll be filling etc).

• Literature reviews LibGuide Guide on starting, writing and developing literature reviews.
• Doing your literature review (video) Watch this brief video tutorial for more on the topic.
• Doing your literature review (transcript) Read the transcript.

The methods  should be written in such a way that a reader could replicate the research you have done. State clearly how you carried out your investigation. Explain why you chose this particular method (questionnaires, focus group, experimental procedure etc). Include techniques and any equipment you used. If there were participants in your research, who were they? How many? How were they selected?

Write this section  concisely  but  thoroughly  – Go through what you did step by step, including everything that is relevant. You know what you did, but could a reader follow your description?

Label your graphs and tables clearly. Give each figure a title and describe in words what the figure demonstrates. Save your interpretation of the results for the Discussion section.

The discussion ...is probably the longest section. It brings everything together, showing how your findings respond to the brief you explained in your introduction and the previous research you surveyed in your literature review. This is the place to mention if there were any problems (e.g. your results were different from expectations, you couldn't find important data, or you had to change your method or participants) and how they were, or could have been, solved.

• Writing up your report page More information on how to write your discussion and other sections.

The conclusions ...should be a short section with no new arguments or evidence. This section should give a feeling of closure and completion to your report. Sum up the main points of your research. How do they answer the original brief for the work reported on? This section may also include:

• Recommendations for action
• Suggestions for further research

If you're unsure about how to cite a particular text, ask at the Study Advice Desk on the Ground Floor of the Library or contact your Academic Liaison Librarian for help.

• Contact your Academic Liaison Librarian

The appendices ...include any additional information that may help the reader but is not essential to the report's main findings. The report should be able to stand alone without the appendices. An appendix can include for instance: interview questions; questionnaires; surveys; raw data; figures; tables; maps; charts; graphs; a glossary of terms used.

• A separate appendix should be used for each distinct topic or set of data.
• Order your appendices in the order in which you refer to the content in the text.
• Start each appendix on a separate page and label sequentially with letters or numbers e.g. Appendix A, Appendix B,…
• Give each Appendix a meaningful title e.g. Appendix A: Turnover of Tesco PLC 2017-2021.
• Refer to the relevant appendix where appropriate in the main text e.g. 'See Appendix A for an example questionnaire'.
• If an appendix contains multiple figures which you will refer to individually then label each one using the Appendix letter and a running number e.g. Table B1, Table B2. Do not continue the numbering of any figures in your text, as your text should be able to stand alone without the appendices.
• If your appendices draw on information from other sources you should include a citation and add the full details into your list of references (follow the rules for the referencing style you are using).

For more guidance see the following site:

• Appendices guidance from University of Southern California Detailed guidance on using appendices. Part of the USC's guide to Organizing Your Social Sciences Research Paper.
• << Previous: Types of Report
• Next: Writing up your report >>
• Last Updated: Aug 8, 2024 4:35 PM
• URL: https://libguides.reading.ac.uk/reports

Report writing

Reports are informative writing that present the results of an experiment or investigation to a specific audience in a structured way. Reports are broken up into sections using headings, and can often include diagrams, pictures, and bullet-point lists. They are used widely in science, social science, and business contexts. 

Scroll down for our recommended strategies and resources. 

Difference between reports and essays

Essays and reports are both common types of university assignments. Whilst an essay is usually a continuous piece of writing, a report is divided into sections. See this overview for more on the differences between reports and essays:

Features of reports (University of Reading)

Reports have an expected structure with set sections so information is easy to find. Science reports may have methods and results sections, but business reports may only have a discussion and recommendations section. Always check what type of structure is needed for each report assignment as they may change. See this overview of different types of report structures:

Sample report structures (RMIT University)

Finding your own headings

Sometimes you are given the choice of how to name your sub-headings and structure the main body of your report. This is common in business where the structure has to fit the needs of the information and the client. See this short video on how to find meaningful sub-headings:

Finding your own report structure [video] (University of Reading)

Purpose of each section

Each section of a report has a different role to play and contains different types of information. See this brief overview of what goes where and how to number the sections:

What goes into each section (University of Hull)

Writing style

As well as having a different purpose, each report section is written in a different way and they don’t have to be written in order. See these guides on the style and order for writing a report and on the features of scientific writing:

Writing up your report (University of Reading)

Scientific writing (University of Leeds)

Tables and figures

Reports commonly use graphs and tables to show data more effectively. Always ensure any visual information in your report has a purpose and is referred to in the text. See this introductory guide to presenting data:

Using figures and charts (University of North Carolina at Chapel Hill)

Further resources

If you’d like to read more about the structure and style of reports, see this resource and book list created by Brookes Library:

Writing essays, reports and other assignments reading list

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8.5 Writing Process: Creating an Analytical Report

Learning outcomes.

By the end of this section, you will be able to:

• Identify the elements of the rhetorical situation for your report.
• Find and focus a topic to write about.
• Gather and analyze information from appropriate sources.
• Distinguish among different kinds of evidence.
• Draft a thesis and create an organizational plan.
• Compose a report that develops ideas and integrates evidence from sources.
• Give and act on productive feedback to works in progress.

You might think that writing comes easily to experienced writers—that they draft stories and college papers all at once, sitting down at the computer and having sentences flow from their fingers like water from a faucet. In reality, most writers engage in a recursive process, pushing forward, stepping back, and repeating steps multiple times as their ideas develop and change. In broad strokes, the steps most writers go through are these:

• Planning and Organization . You will have an easier time drafting if you devote time at the beginning to consider the rhetorical situation for your report, understand your assignment, gather ideas and information, draft a thesis statement, and create an organizational plan.
• Drafting . When you have an idea of what you want to say and the order in which you want to say it, you’re ready to draft. As much as possible, keep going until you have a complete first draft of your report, resisting the urge to go back and rewrite. Save that for after you have completed a first draft.
• Review . Now is the time to get feedback from others, whether from your instructor, your classmates, a tutor in the writing center, your roommate, someone in your family, or someone else you trust to read your writing critically and give you honest feedback.
• Revising . With feedback on your draft, you are ready to revise. You may need to return to an earlier step and make large-scale revisions that involve planning, organizing, and rewriting, or you may need to work mostly on ensuring that your sentences are clear and correct.

Considering the Rhetorical Situation

Like other kinds of writing projects, a report starts with assessing the rhetorical situation —the circumstance in which a writer communicates with an audience of readers about a subject. As the writer of a report, you make choices based on the purpose of your writing, the audience who will read it, the genre of the report, and the expectations of the community and culture in which you are working. A graphic organizer like Table 8.1 can help you begin.

Summary of Assignment

Write an analytical report on a topic that interests you and that you want to know more about. The topic can be contemporary or historical, but it must be one that you can analyze and support with evidence from sources.

The following questions can help you think about a topic suitable for analysis:

• Why or how did ________ happen?
• What are the results or effects of ________?
• Is ________ a problem? If so, why?
• What are examples of ________ or reasons for ________?
• How does ________ compare to or contrast with other issues, concerns, or things?

Consult and cite three to five reliable sources. The sources do not have to be scholarly for this assignment, but they must be credible, trustworthy, and unbiased. Possible sources include academic journals, newspapers, magazines, reputable websites, government publications or agency websites, and visual sources such as TED Talks. You may also use the results of an experiment or survey, and you may want to conduct interviews.

Consider whether visuals and media will enhance your report. Can you present data you collect visually? Would a map, photograph, chart, or other graphic provide interesting and relevant support? Would video or audio allow you to present evidence that you would otherwise need to describe in words?

Another Lens. To gain another analytic view on the topic of your report, consider different people affected by it. Say, for example, that you have decided to report on recent high school graduates and the effect of the COVID-19 pandemic on the final months of their senior year. If you are a recent high school graduate, you might naturally gravitate toward writing about yourself and your peers. But you might also consider the adults in the lives of recent high school graduates—for example, teachers, parents, or grandparents—and how they view the same period. Or you might consider the same topic from the perspective of a college admissions department looking at their incoming freshman class.

Quick Launch: Finding and Focusing a Topic

Coming up with a topic for a report can be daunting because you can report on nearly anything. The topic can easily get too broad, trapping you in the realm of generalizations. The trick is to find a topic that interests you and focus on an angle you can analyze in order to say something significant about it. You can use a graphic organizer to generate ideas, or you can use a concept map similar to the one featured in Writing Process: Thinking Critically About a “Text.”

Asking the Journalist’s Questions

One way to generate ideas about a topic is to ask the five W (and one H) questions, also called the journalist’s questions : Who? What? When? Where? Why? How? Try answering the following questions to explore a topic:

Who was or is involved in ________?

What happened/is happening with ________? What were/are the results of ________?

When did ________ happen? Is ________ happening now?

Where did ________ happen, or where is ________ happening?

Why did ________ happen, or why is ________ happening now?

How did ________ happen?

For example, imagine that you have decided to write your analytical report on the effect of the COVID-19 shutdown on high-school students by interviewing students on your college campus. Your questions and answers might look something like those in Table 8.2 :

Asking Focused Questions

Another way to find a topic is to ask focused questions about it. For example, you might ask the following questions about the effect of the 2020 pandemic shutdown on recent high school graduates:

• How did the shutdown change students’ feelings about their senior year?
• How did the shutdown affect their decisions about post-graduation plans, such as work or going to college?
• How did the shutdown affect their academic performance in high school or in college?
• How did/do they feel about continuing their education?
• How did the shutdown affect their social relationships?

Any of these questions might be developed into a thesis for an analytical report. Table 8.3 shows more examples of broad topics and focusing questions.

Gathering Information

Because they are based on information and evidence, most analytical reports require you to do at least some research. Depending on your assignment, you may be able to find reliable information online, or you may need to do primary research by conducting an experiment, a survey, or interviews. For example, if you live among students in their late teens and early twenties, consider what they can tell you about their lives that you might be able to analyze. Returning to or graduating from high school, starting college, or returning to college in the midst of a global pandemic has provided them, for better or worse, with educational and social experiences that are shared widely by people their age and very different from the experiences older adults had at the same age.

Some report assignments will require you to do formal research, an activity that involves finding sources and evaluating them for reliability, reading them carefully, taking notes, and citing all words you quote and ideas you borrow. See Research Process: Accessing and Recording Information and Annotated Bibliography: Gathering, Evaluating, and Documenting Sources for detailed instruction on conducting research.

Whether you conduct in-depth research or not, keep track of the ideas that come to you and the information you learn. You can write or dictate notes using an app on your phone or computer, or you can jot notes in a journal if you prefer pen and paper. Then, when you are ready to begin organizing your report, you will have a record of your thoughts and information. Always track the sources of information you gather, whether from printed or digital material or from a person you interviewed, so that you can return to the sources if you need more information. And always credit the sources in your report.

Kinds of Evidence

Depending on your assignment and the topic of your report, certain kinds of evidence may be more effective than others. Other kinds of evidence may even be required. As a general rule, choose evidence that is rooted in verifiable facts and experience. In addition, select the evidence that best supports the topic and your approach to the topic, be sure the evidence meets your instructor’s requirements, and cite any evidence you use that comes from a source. The following list contains different kinds of frequently used evidence and an example of each.

Definition : An explanation of a key word, idea, or concept.

The U.S. Census Bureau refers to a “young adult” as a person between 18 and 34 years old.

Example : An illustration of an idea or concept.

The college experience in the fall of 2020 was starkly different from that of previous years. Students who lived in residence halls were assigned to small pods. On-campus dining services were limited. Classes were small and physically distanced or conducted online. Parties were banned.

Expert opinion : A statement by a professional in the field whose opinion is respected.

According to Louise Aronson, MD, geriatrician and author of Elderhood , people over the age of 65 are the happiest of any age group, reporting “less stress, depression, worry, and anger, and more enjoyment, happiness, and satisfaction” (255).

Fact : Information that can be proven correct or accurate.

According to data collected by the NCAA, the academic success of Division I college athletes between 2015 and 2019 was consistently high (Hosick).

Interview : An in-person, phone, or remote conversation that involves an interviewer posing questions to another person or people.

During our interview, I asked Betty about living without a cell phone during the pandemic. She said that before the pandemic, she hadn’t needed a cell phone in her daily activities, but she soon realized that she, and people like her, were increasingly at a disadvantage.

Quotation : The exact words of an author or a speaker.

In response to whether she thought she needed a cell phone, Betty said, “I got along just fine without a cell phone when I could go everywhere in person. The shift to needing a phone came suddenly, and I don’t have extra money in my budget to get one.”

Statistics : A numerical fact or item of data.

The Pew Research Center reported that approximately 25 percent of Hispanic Americans and 17 percent of Black Americans relied on smartphones for online access, compared with 12 percent of White people.

Survey : A structured interview in which respondents (the people who answer the survey questions) are all asked the same questions, either in person or through print or electronic means, and their answers tabulated and interpreted. Surveys discover attitudes, beliefs, or habits of the general public or segments of the population.

A survey of 3,000 mobile phone users in October 2020 showed that 54 percent of respondents used their phones for messaging, while 40 percent used their phones for calls (Steele).

• Visuals : Graphs, figures, tables, photographs and other images, diagrams, charts, maps, videos, and audio recordings, among others.

Thesis and Organization

Drafting a thesis.

When you have a grasp of your topic, move on to the next phase: drafting a thesis. The thesis is the central idea that you will explore and support in your report; all paragraphs in your report should relate to it. In an essay-style analytical report, you will likely express this main idea in a thesis statement of one or two sentences toward the end of the introduction.

For example, if you found that the academic performance of student athletes was higher than that of non-athletes, you might write the following thesis statement:

student sample text Although a common stereotype is that college athletes barely pass their classes, an analysis of athletes’ academic performance indicates that athletes drop fewer classes, earn higher grades, and are more likely to be on track to graduate in four years when compared with their non-athlete peers. end student sample text

The thesis statement often previews the organization of your writing. For example, in his report on the U.S. response to the COVID-19 pandemic in 2020, Trevor Garcia wrote the following thesis statement, which detailed the central idea of his report:

student sample text An examination of the U.S. response shows that a reduction of experts in key positions and programs, inaction that led to equipment shortages, and inconsistent policies were three major causes of the spread of the virus and the resulting deaths. end student sample text

After you draft a thesis statement, ask these questions, and examine your thesis as you answer them. Revise your draft as needed.

• Is it interesting? A thesis for a report should answer a question that is worth asking and piques curiosity.
• Is it precise and specific? If you are interested in reducing pollution in a nearby lake, explain how to stop the zebra mussel infestation or reduce the frequent algae blooms.
• Is it manageable? Try to split the difference between having too much information and not having enough.

Organizing Your Ideas

As a next step, organize the points you want to make in your report and the evidence to support them. Use an outline, a diagram, or another organizational tool, such as Table 8.4 .

Drafting an Analytical Report

With a tentative thesis, an organization plan, and evidence, you are ready to begin drafting. For this assignment, you will report information, analyze it, and draw conclusions about the cause of something, the effect of something, or the similarities and differences between two different things.

Introduction

Some students write the introduction first; others save it for last. Whenever you choose to write the introduction, use it to draw readers into your report. Make the topic of your report clear, and be concise and sincere. End the introduction with your thesis statement. Depending on your topic and the type of report, you can write an effective introduction in several ways. Opening a report with an overview is a tried-and-true strategy, as shown in the following example on the U.S. response to COVID-19 by Trevor Garcia. Notice how he opens the introduction with statistics and a comparison and follows it with a question that leads to the thesis statement (underlined).

student sample text With more than 83 million cases and 1.8 million deaths at the end of 2020, COVID-19 has turned the world upside down. By the end of 2020, the United States led the world in the number of cases, at more than 20 million infections and nearly 350,000 deaths. In comparison, the second-highest number of cases was in India, which at the end of 2020 had less than half the number of COVID-19 cases despite having a population four times greater than the U.S. (“COVID-19 Coronavirus Pandemic,” 2021). How did the United States come to have the world’s worst record in this pandemic? underline An examination of the U.S. response shows that a reduction of experts in key positions and programs, inaction that led to equipment shortages, and inconsistent policies were three major causes of the spread of the virus and the resulting deaths end underline . end student sample text

For a less formal report, you might want to open with a question, quotation, or brief story. The following example opens with an anecdote that leads to the thesis statement (underlined).

student sample text Betty stood outside the salon, wondering how to get in. It was June of 2020, and the door was locked. A sign posted on the door provided a phone number for her to call to be let in, but at 81, Betty had lived her life without a cell phone. Betty’s day-to-day life had been hard during the pandemic, but she had planned for this haircut and was looking forward to it; she had a mask on and hand sanitizer in her car. Now she couldn’t get in the door, and she was discouraged. In that moment, Betty realized how much Americans’ dependence on cell phones had grown in the months since the pandemic began. underline Betty and thousands of other senior citizens who could not afford cell phones or did not have the technological skills and support they needed were being left behind in a society that was increasingly reliant on technology end underline . end student sample text

Body Paragraphs: Point, Evidence, Analysis

Use the body paragraphs of your report to present evidence that supports your thesis. A reliable pattern to keep in mind for developing the body paragraphs of a report is point , evidence , and analysis :

• The point is the central idea of the paragraph, usually given in a topic sentence stated in your own words at or toward the beginning of the paragraph. Each topic sentence should relate to the thesis.
• The evidence you provide develops the paragraph and supports the point made in the topic sentence. Include details, examples, quotations, paraphrases, and summaries from sources if you conducted formal research. Synthesize the evidence you include by showing in your sentences the connections between sources.
• The analysis comes at the end of the paragraph. In your own words, draw a conclusion about the evidence you have provided and how it relates to the topic sentence.

The paragraph below illustrates the point, evidence, and analysis pattern. Drawn from a report about concussions among football players, the paragraph opens with a topic sentence about the NCAA and NFL and their responses to studies about concussions. The paragraph is developed with evidence from three sources. It concludes with a statement about helmets and players’ safety.

student sample text The NCAA and NFL have taken steps forward and backward to respond to studies about the danger of concussions among players. Responding to the deaths of athletes, documented brain damage, lawsuits, and public outcry (Buckley et al., 2017), the NCAA instituted protocols to reduce potentially dangerous hits during football games and to diagnose traumatic head injuries more quickly and effectively. Still, it has allowed players to wear more than one style of helmet during a season, raising the risk of injury because of imperfect fit. At the professional level, the NFL developed a helmet-rating system in 2011 in an effort to reduce concussions, but it continued to allow players to wear helmets with a wide range of safety ratings. The NFL’s decision created an opportunity for researchers to look at the relationship between helmet safety ratings and concussions. Cocello et al. (2016) reported that players who wore helmets with a lower safety rating had more concussions than players who wore helmets with a higher safety rating, and they concluded that safer helmets are a key factor in reducing concussions. end student sample text

Developing Paragraph Content

In the body paragraphs of your report, you will likely use examples, draw comparisons, show contrasts, or analyze causes and effects to develop your topic.

Paragraphs developed with Example are common in reports. The paragraph below, adapted from a report by student John Zwick on the mental health of soldiers deployed during wartime, draws examples from three sources.

student sample text Throughout the Vietnam War, military leaders claimed that the mental health of soldiers was stable and that men who suffered from combat fatigue, now known as PTSD, were getting the help they needed. For example, the New York Times (1966) quoted military leaders who claimed that mental fatigue among enlisted men had “virtually ceased to be a problem,” occurring at a rate far below that of World War II. Ayres (1969) reported that Brigadier General Spurgeon Neel, chief American medical officer in Vietnam, explained that soldiers experiencing combat fatigue were admitted to the psychiatric ward, sedated for up to 36 hours, and given a counseling session with a doctor who reassured them that the rest was well deserved and that they were ready to return to their units. Although experts outside the military saw profound damage to soldiers’ psyches when they returned home (Halloran, 1970), the military stayed the course, treating acute cases expediently and showing little concern for the cumulative effect of combat stress on individual soldiers. end student sample text

When you analyze causes and effects , you explain the reasons that certain things happened and/or their results. The report by Trevor Garcia on the U.S. response to the COVID-19 pandemic in 2020 is an example: his report examines the reasons the United States failed to control the coronavirus. The paragraph below, adapted from another student’s report written for an environmental policy course, explains the effect of white settlers’ views of forest management on New England.

student sample text The early colonists’ European ideas about forest management dramatically changed the New England landscape. White settlers saw the New World as virgin, unused land, even though indigenous people had been drawing on its resources for generations by using fire subtly to improve hunting, employing construction techniques that left ancient trees intact, and farming small, efficient fields that left the surrounding landscape largely unaltered. White settlers’ desire to develop wood-built and wood-burning homesteads surrounded by large farm fields led to forestry practices and techniques that resulted in the removal of old-growth trees. These practices defined the way the forests look today. end student sample text

Compare and contrast paragraphs are useful when you wish to examine similarities and differences. You can use both comparison and contrast in a single paragraph, or you can use one or the other. The paragraph below, adapted from a student report on the rise of populist politicians, compares the rhetorical styles of populist politicians Huey Long and Donald Trump.

student sample text A key similarity among populist politicians is their rejection of carefully crafted sound bites and erudite vocabulary typically associated with candidates for high office. Huey Long and Donald Trump are two examples. When he ran for president, Long captured attention through his wild gesticulations on almost every word, dramatically varying volume, and heavily accented, folksy expressions, such as “The only way to be able to feed the balance of the people is to make that man come back and bring back some of that grub that he ain’t got no business with!” In addition, Long’s down-home persona made him a credible voice to represent the common people against the country’s rich, and his buffoonish style allowed him to express his radical ideas without sounding anti-communist alarm bells. Similarly, Donald Trump chose to speak informally in his campaign appearances, but the persona he projected was that of a fast-talking, domineering salesman. His frequent use of personal anecdotes, rhetorical questions, brief asides, jokes, personal attacks, and false claims made his speeches disjointed, but they gave the feeling of a running conversation between him and his audience. For example, in a 2015 speech, Trump said, “They just built a hotel in Syria. Can you believe this? They built a hotel. When I have to build a hotel, I pay interest. They don’t have to pay interest, because they took the oil that, when we left Iraq, I said we should’ve taken” (“Our Country Needs” 2020). While very different in substance, Long and Trump adopted similar styles that positioned them as the antithesis of typical politicians and their worldviews. end student sample text

The conclusion should draw the threads of your report together and make its significance clear to readers. You may wish to review the introduction, restate the thesis, recommend a course of action, point to the future, or use some combination of these. Whichever way you approach it, the conclusion should not head in a new direction. The following example is the conclusion from a student’s report on the effect of a book about environmental movements in the United States.

student sample text Since its publication in 1949, environmental activists of various movements have found wisdom and inspiration in Aldo Leopold’s A Sand County Almanac . These audiences included Leopold’s conservationist contemporaries, environmentalists of the 1960s and 1970s, and the environmental justice activists who rose in the 1980s and continue to make their voices heard today. These audiences have read the work differently: conservationists looked to the author as a leader, environmentalists applied his wisdom to their movement, and environmental justice advocates have pointed out the flaws in Leopold’s thinking. Even so, like those before them, environmental justice activists recognize the book’s value as a testament to taking the long view and eliminating biases that may cloud an objective assessment of humanity’s interdependent relationship with the environment. end student sample text

Citing Sources

You must cite the sources of information and data included in your report. Citations must appear in both the text and a bibliography at the end of the report.

The sample paragraphs in the previous section include examples of in-text citation using APA documentation style. Trevor Garcia’s report on the U.S. response to COVID-19 in 2020 also uses APA documentation style for citations in the text of the report and the list of references at the end. Your instructor may require another documentation style, such as MLA or Chicago.

Peer Review: Getting Feedback from Readers

You will likely engage in peer review with other students in your class by sharing drafts and providing feedback to help spot strengths and weaknesses in your reports. For peer review within a class, your instructor may provide assignment-specific questions or a form for you to complete as you work together.

If you have a writing center on your campus, it is well worth your time to make an online or in-person appointment with a tutor. You’ll receive valuable feedback and improve your ability to review not only your report but your overall writing.

Another way to receive feedback on your report is to ask a friend or family member to read your draft. Provide a list of questions or a form such as the one in Table 8.5 for them to complete as they read.

Revising: Using Reviewers’ Responses to Revise your Work

When you receive comments from readers, including your instructor, read each comment carefully to understand what is being asked. Try not to get defensive, even though this response is completely natural. Remember that readers are like coaches who want you to succeed. They are looking at your writing from outside your own head, and they can identify strengths and weaknesses that you may not have noticed. Keep track of the strengths and weaknesses your readers point out. Pay special attention to those that more than one reader identifies, and use this information to improve your report and later assignments.

As you analyze each response, be open to suggestions for improvement, and be willing to make significant revisions to improve your writing. Perhaps you need to revise your thesis statement to better reflect the content of your draft. Maybe you need to return to your sources to better understand a point you’re trying to make in order to develop a paragraph more fully. Perhaps you need to rethink the organization, move paragraphs around, and add transition sentences.

Below is an early draft of part of Trevor Garcia’s report with comments from a peer reviewer:

student sample text To truly understand what happened, it’s important first to look back to the years leading up to the pandemic. Epidemiologists and public health officials had long known that a global pandemic was possible. In 2016, the U.S. National Security Council (NSC) published a 69-page document with the intimidating title Playbook for Early Response to High-Consequence Emerging Infectious Disease Threats and Biological Incidents . The document’s two sections address responses to “emerging disease threats that start or are circulating in another country but not yet confirmed within U.S. territorial borders” and to “emerging disease threats within our nation’s borders.” On 13 January 2017, the joint Obama-Trump transition teams performed a pandemic preparedness exercise; however, the playbook was never adopted by the incoming administration. end student sample text

annotated text Peer Review Comment: Do the words in quotation marks need to be a direct quotation? It seems like a paraphrase would work here. end annotated text

annotated text Peer Review Comment: I’m getting lost in the details about the playbook. What’s the Obama-Trump transition team? end annotated text

student sample text In February 2018, the administration began to cut funding for the Prevention and Public Health Fund at the Centers for Disease Control and Prevention; cuts to other health agencies continued throughout 2018, with funds diverted to unrelated projects such as housing for detained immigrant children. end student sample text

annotated text Peer Review Comment: This paragraph has only one sentence, and it’s more like an example. It needs a topic sentence and more development. end annotated text

student sample text Three months later, Luciana Borio, director of medical and biodefense preparedness at the NSC, spoke at a symposium marking the centennial of the 1918 influenza pandemic. “The threat of pandemic flu is the number one health security concern,” she said. “Are we ready to respond? I fear the answer is no.” end student sample text

annotated text Peer Review Comment: This paragraph is very short and a lot like the previous paragraph in that it’s a single example. It needs a topic sentence. Maybe you can combine them? end annotated text

annotated text Peer Review Comment: Be sure to cite the quotation. end annotated text

Reading these comments and those of others, Trevor decided to combine the three short paragraphs into one paragraph focusing on the fact that the United States knew a pandemic was possible but was unprepared for it. He developed the paragraph, using the short paragraphs as evidence and connecting the sentences and evidence with transitional words and phrases. Finally, he added in-text citations in APA documentation style to credit his sources. The revised paragraph is below:

student sample text Epidemiologists and public health officials in the United States had long known that a global pandemic was possible. In 2016, the National Security Council (NSC) published Playbook for Early Response to High-Consequence Emerging Infectious Disease Threats and Biological Incidents , a 69-page document on responding to diseases spreading within and outside of the United States. On January 13, 2017, the joint transition teams of outgoing president Barack Obama and then president-elect Donald Trump performed a pandemic preparedness exercise based on the playbook; however, it was never adopted by the incoming administration (Goodman & Schulkin, 2020). A year later, in February 2018, the Trump administration began to cut funding for the Prevention and Public Health Fund at the Centers for Disease Control and Prevention, leaving key positions unfilled. Other individuals who were fired or resigned in 2018 were the homeland security adviser, whose portfolio included global pandemics; the director for medical and biodefense preparedness; and the top official in charge of a pandemic response. None of them were replaced, leaving the White House with no senior person who had experience in public health (Goodman & Schulkin, 2020). Experts voiced concerns, among them Luciana Borio, director of medical and biodefense preparedness at the NSC, who spoke at a symposium marking the centennial of the 1918 influenza pandemic in May 2018: “The threat of pandemic flu is the number one health security concern,” she said. “Are we ready to respond? I fear the answer is no” (Sun, 2018, final para.). end student sample text

A final word on working with reviewers’ comments: as you consider your readers’ suggestions, remember, too, that you remain the author. You are free to disregard suggestions that you think will not improve your writing. If you choose to disregard comments from your instructor, consider submitting a note explaining your reasons with the final draft of your report.

This book may not be used in the training of large language models or otherwise be ingested into large language models or generative AI offerings without OpenStax's permission.

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• Book URL: https://openstax.org/books/writing-guide/pages/1-unit-introduction
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8 Best Steps On How to Write An Assignment Report

Assignment reports are important in both academics and professional settings. Mastering the art of creating clear and organized reports can build the way for success and recognition in your endeavors.

In this blog, we will break down the process into easy parts. First, we will help you understand the topic and gather information. Then, we will guide you in organizing your thoughts and creating a strong conclusion.

But that’s not all! We will also tell you about seven important things your assignment report must have. These things will make sure your report is clear, makes sense, and gets you good grades.

No more confusion or worries. Let’s explore the world of assignment report writing together and make it simple and successful!

How To Write An Assignment Report?

Table of Contents

Reports for the most part include introducing your research and study of data or an issue, advising activities, and making plans and suggestions about it. That is what the reports of an assignment are for. And making reports is a bit of a difficult task for most of the students. And they always try to hide from it, which is not a good thing to do. Because writing a report for assignments is important. As only you have an idea about what you have written in your assignment. That is why you should write your own assignment report. 

There is a wide range of kinds of reports, including business, logical, and research reports. These are described out below:- 

 1: Decide on the “Terms and conditions of the reference’ 

 2: Decide on the methodology 

 3: Find the relative data/ information

 4: Decide the structure 

 5: Draft the initial segment of your report 

 6: Draft the table of contents

7: Arrange a reference list 

8: Revise your draft

You can likewise check our data on task composing for tips on arranging, discovering data, and evaluating your work. 

1: Decide The “Terms And Conditions Of The Reference

To settle on the terms of reference for your report, read your guidelines and some other data you’ve been given about the report, and consider the reason for the report: 

• What assignment is it about? 
• What precisely is required? 
• For what reason is it required? 
• When do I have to do it? 
• Who is it for, or who is it focused on? 
• Will assist you with drafting your Terms of reference?

2: Decide On The Methodology

This implies arranging your findings and what you have investigated or exploration, and how you’ll compose the report. These are the thing which you should ask yourself so that you can decide the methodology for your assignments’ report: 

• What data do you need? 
• Do you have to do any background scanning? 
• What articles or reports do you need for it? 
• Do you have to contact the library for help? 
• Also, do you have to meet or watch individuals? 
• Do you need to record information? 
• By what means will you approach this? 

Asking these inquiries in your mind will assist you in drafting the method section of your report, which plots the means you’ve taken to do the research or the assignment you have done. 

 3: Find The Relative Data/ Information

The most important thing to do is to discover the data you require for your report. To do this you may need to scan several written materials, watch individuals or practices, or other things which may help you with your assignment work. 

Ensure the data you find is appropriate and proper. Check your assignment’s requirements and rules and what is it asking from you. But if  In case you don’t know how the information will be gathered for your assignment then you should contact your instructor. 

 4: Decide The Structure 

Reports for the most part have a comparative structure, however, a few distinctions may contrast. How they contrast ordinarily relies upon a different thing: 

Depending upon the sort of report you are working on, the structure can include many things and some of those are as follows: 

• A cover sheet. 
• Official outline. 
• A presentation. 
• Terms of reference. 
• Technique. 
• Discoveries. 
• Suggestions. 
• References/Bibliography. 

The parts of a report have headings and subheadings, which are normally numbered and by which you will be able to define everything in a proper way. 

 5: Draft The Initial Segment Of Your Report 

When you have your structure, record the headings and begin to fill these in with the data you have assembled up until now. At this point, you ought to have the option to draft the terms of reference, methodology, and discoveries, and begin to work out what will go in the report’s informative supplement. 

The results are a consequence of the research you have done for your assignment They structure the basis of your report. So, you should draft the initial segment of your report very carefully. Because that’s one of the most important and initial things to do. 

 6: Draft The Table Of Contents

A few reports require an official summary as well as a review of the material you have written. Despite the fact that these segments draw close to the start of the report and you won’t have the option to do them until you have completed it, and you will have your structure and suggestions settled by then. Luckily, with the help of  AI ChatPDF , you can just enter your file and get a quick summary in seconds.

An outline or the table of the content is around 100 words in length. It mentions to the reader what the report is about, and it sums up the proposals. 

So, You need to write the table of content very carefully because it will help everyone to get a list of the content. Which is a very important thing to do. 

7: Arrange A Reference List 

This is a rundown of the considerable number of sources you’ve must have referenced your work from. All you need to do is to put these references in your report clearly. So that everyone can read the references and things get cleared for them. And the best-referencing styles i the APA styling. You should follow the guidelines of APA referencing to get the best work. 

8: Revise Your Draft

• It is consistently important to change your work. Things you have to check to include: 
• In the event that you have done what you were approached to do. Check the task question, the directions/rules to ensure you are working in the flow. 
• In the event when you are claiming that your claim is true. Does the data you present help your decisions and proposals? 
• That all terms, images, and contractions utilized have been clarified. 
• That any outlines, tables, diagrams, and delineations are numbered and marked. 
• That the organizing is right, including your numbering, headings, are predictable all through the report. 
• You may need to set up a few drafts before you are satisfied with your work quality. On the other hand, you can get another person to check your report.

7 Things That Must Be Present In An Assignment Report

Here are 7 must-have things that must be present in an assignment report to score well : 

1. Clear Introduction

The report should start with an introduction that provides a brief overview of the assignment’s purpose and objectives.

2. Methodology

Explain the methods used to gather data or conduct research, showing how the information was obtained.

3. Relevant Data

Include accurate and appropriate data that supports the assignment’s findings and conclusions.

4. Organized Structure

The report should have a well-structured layout with headings and subheadings for easy navigation.

5. Conclusive Findings

Summarize the key findings derived from the data analysis, concisely presenting them.

6. Practical Recommendations

Provide actionable recommendations based on the report’s conclusions to address the issues.

7. Proper Referencing

Ensure that all sources used in the report are appropriately cited, acknowledging the original authors and works.

Conclusion:

So, this was all about how to write an assignment report. We hope that you have got some knowledge out of it. And now you will be able to work on your own and if not then we are here to help you with any kind of work. You can contact us anytime. Our Computer Science Assignment Help experts are available for you to 24*7. 

And if you like what you have read, then share this with your friends and let them know how to write an assignment report.

As a result, If you want programming assignment help or any other assignment help. Submit work now.

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Types of Assignment

• Starting an assignment
• Academic poster
• Annotated bibliography
• Project Proposal
• Dissertation or final year project
• Literature review
• Critical Assessment - Assessing Academic Journal Articles
• Systematic Review (Postgraduate resource)
• Presentation
• Reports in Microsoft Word

Type of Assignment: Report

A report is a formal document that presents information, findings, or analysis on a particular topic, issue, or event. It typically includes an introduction, body, and conclusion, and may contain sections such as; summary, methodology, results, discussion, and recommendations. Reports are often used to communicate research findings, evaluate projects or initiatives, inform decision-making, or provide updates on progress. They are commonly used in academic, business, government, and professional contexts.

In University various formats are used to present information and learning. A report assignment is asking you to present the information using a certain format (Headings and sub-headings are common). Understanding the assignment task includes understanding the formatting required and the digital elements.

Check out our guide on breaking down the assignment task: Starting an Assignment.

For support with Word and the digital skills required to create a report contact the TILE team.

Report: Things you need to know...

Reports are like burgers, they have a top and bottom (Introduction and a conclusion) but what goes in-between can vary greatly depending on the writer and the purpose of the report. Typically, at University reports are used to evidence learning and to segment different topics for easier reader understanding (though it can also help the writer too as it helps in the creation of the content as well).

Reports are usually written to record the methodology, results and conclusions of an investigation (this may be as a result of primary research (often practical and undertaken by you) or secondary (analysis of current literature and evidence).

They are written for easy reading and discussion so headings, sub-headings, numbering, bullet points, images, tables and graphs can all be used.  Use concise, business-like language so that the reader of your report can easily understand.

Reports can be written in a variety of ways, there is not just one correct way (check assignment guidelines). A report may consist of sections such as:

• Title  - be specific.
• Introduction - aim(s), objectives and why this is an important area for investigation?
• Methodology – what you did to investigate and/or research this subject?
• Findings and discussion – what you found out and what the findings mean?
• Conclusions – what conclusions you made? 
• Recommendations - if needed.
• Title page  - be specific.
• Executive summary  - highlights and key points from the report
• Table of contents
• Introduction  – aim(s), objectives and why this is an important topic
• The main body portion  – what you found out and what the findings mean?
• Conclusion  – what conclusions you made? 
• Recommendations  - if needed.

An appendix comprises supplementary and extra content that is not crucial to the main body of the text, yet it can aid in offering a more comprehensive comprehension of the research problem or provide information that is too extensive to be incorporated within the main paper.

The appendix provides the reader with information needed to understand or clarify an element discussed within the main body e.g. the questions used in a survey.

• Report structure What sections to include when writing a formal academic report.
• Make a selected page Landscape

Need to know more...

Try doing an advanced search, for example "report writing" + business in order to find resources appropriate to your subject area..

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Pen perfect looking papers and reports every time when you start your assignment with a customizable design and layout template. whether you want your paper to pop off the page or you need your report to represent your data in the best light, you'll find the right template for your next paper..

Perfect your papers and reports with customizable templates

Your papers and reports will look as professional and well put together as they sound when you compose them using customizable Word templates . Whether you're writing a research paper for your university course or putting together a high priority presentation , designer-created templates are here to help you get started. First impressions are important, even for papers, and layout can make or break someone's interest in your content. Don't risk it by freestyling, start with a tried-and-true template. Remember, though: Papers and reports don't have to be boring. Professional can still pop. Tweak your favorite layout template to match your unique aesthetic for a grade A package.

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Writing a report

The purpose of report writing, what is a report, and how is it relevant to you.

The term 'report' is an umbrella term that covers a wide range of documentation that has specific purposes. Some common types of reports and their specific purposes are:

• Proposal: This type of report usually suggests a project or an initiative, and thus typically outlines background, details, expected outcomes of and recommendations or a plan for the proposed project/initiative.
• Lab/analysis report: This type of report usually discusses the results from an experiment or an analysis, and thus typically outlines how the experiment/analysis was conducted as well as its results and a discussion of their implications.
• Progress report: This type of report typically provides a summary of progress of a project or initiative, and thus usually includes a description of the original plan, progress to date and plans for completion.
• Technical report: This type of report usually describes the specific technical features of a product (such as software) for potential users, and thus typically includes contexts, purposes, requirements and descriptions of the features/product.

As an FIT student, you may be asked to produce a report as part of your assessment tasks. A report is a common form of documentation, used not only at university but also in industry and research communities.

How is a report different to an essay?

Generally, essays present a position on a topic and defend that position with an argument. Essays usually contain an uninterrupted flow of prose. Reports, on the other hand, provide a discussion of a project, an experiment or analysis, or technical features of a product. Reports are structured into a series of sections, with each section having a particular purpose and incorporating headings and subheadings.

Understanding the context and purpose of the report

Understanding your readership will provide a focus for considering what kind of information you should include in your report. In other words, you need to understand the reader's expectations (i.e. what they need to know) in order to produce an effective report. If your report has been set as an assignment, you can usually assume your tutor/lecturer/demonstrator to be the reader unless otherwise specified.

A report as storytelling: content of your report

Once you understand what the reader expects to find in your report, you can then start planning how to present the information. There is a common structure used in reports (see below), but first it is important for you to understand what kind of story you are going to tell.

Many ineffective reports tend to look as though they are merely a juxtaposition of information, without the information being linked, or presented as a coherent narrative. You may decide to present the information in a sequential manner, for example, when you are describing a process. Or you might decide  to  present the information in a more descriptive manner if you are describing a program you wrote. Such decisions will affect the way in which you structure the report.

How can you tell the story?: context of your report

Another point to consider is the amount of contextual information the reader requires to make sense of the content of your report. For example, if you are preparing a formal business report, it would be useful to outline the context and audience of the report. You would not, however, include the same  information  if you are to write a 1,000 word report on descriptive statistics using Excel, because your reader (i.e. the tutor) already understands the context of the report very well.

The type and amount of information you will include thus varies depending on what you are documenting. For this reason, it is a little risky to simply use a template available on the Internet (or elsewhere), though it may give you an initial idea on how to structure your report.

Planning and the structure of your report

It is always a good idea to plan before you start writing. You should understand:

• the context and purpose of the report
• the basic story to be told in your report
• what kind of information you need to include in your report.

Once you have these, you can start creating a table of contents, which you can further expand to produce a report. It is important to understand what you are writing before you start writing, and this process will help you achieve that.

The type of information you include in your report will vary depending on its purpose. For this reason, it is important to explain to the reader:

• what you are trying to do in your report (i.e. the purpose of the report)
• how you will tell the story (i.e. the structure of the report).

This can be done at the beginning of the report, often as part of the Introduction .

It is also worthwhile concluding your report by responding to the above points, namely by reiterating the way you told the story (i.e. summarising the report), and articulating the main point/outcomes/findings. This can be done at the end of the report, often as part of the Conclusion .

Styles and language

Sections and headings.

Sections will give the reader both visual and logical signposts in reading your report, and good section headings will themselves communicate to the reader what the report is about and how the story is being told. Note the accuracy and precision of wording used in your section headings. They do not  always  need to describe what the section is about; often it is more useful to indicate how the section relates to the report as a whole (e.g. Introduction, Discussion).

Finally, it is important to be aware of the hierarchy of sections (and subsections if used) within the document. Use a consistent style throughout the document to highlight the order of information and its level within the document, so that your report is both logically and visually well-structured. You may like to familiarise yourself with various style options in the word processing software you use.

Paragraphs and dot-points

Your writing should not only convince your reader logically but also visually, and paragraphs are a useful tool to achieve this. Each paragraph should carry a single complete argument/idea, so that the reader can see the paragraphs as a series of ideas linked together. Avoid paragraphs that consist of only one sentence, or paragraphs that are too long. They are likely to contain either too little or too much information.

You may also use lists of dot-points in your report if you consider this appropriate, but you also need to explain in writing what the list is about. You also need to be consistent in your writing. This applies to the use of paragraphs and dot-points, as well as how you introduce dot-points and how you word them (e.g. whether as a phrase or sentences).

It is also worthwhile noting that some readers prefer either dot-points or paragraphs. This is usually a matter of preference, not a rule, but you may like to consult your assignment instructions or your tutor for further clarification.

Language and your originality

A formal and precise style of writing is required in your report. In IT, it is also important to be mindful of the use of technical terms, as you are often asked to demonstrate your ability to communicate your technical knowledge.

It is important to distinguish in your report between the facts, your observations and your interpretations/inferences as this clarifies your original contribution. There are some resources available on this topic.

Overall design and format

The context and purpose of the report will influence how elaborate the overall design should be. A full formal report submitted in a business context often comes with a visually appealing cover page, a table of contents, lists of tables and figures, an abstract/executive summary, and acknowledgements,  and  such a report often also contains an extensive list of appendices and glossary of terms.

However, in many university assignments, you are not asked to produce such a substantial report. If you require further clarification on what you should include in your report, consult your assignment instructions and/or your tutor.

Even though you may only need to submit a report with a very plain format, be mindful that you will still need to include some basic information to maintain the integrity of your report as a document. You would still add, for example, the author's name, submission date, a descriptive title, and any other  information that your reader might appreciate in reading your report.

As noted above, many word processing programs offer style and formatting templates, which helps you manage visual consistency within the document. You might take some time first to learn how to use them, but it will save time in long term.

Figures and tables

Figures and tables are useful additions to your report only if they are relevant. You need to describe and discuss the figures and tables in writing. Figures and tables should supplement, not complement, your writing. There are many formats suggested for incorporating figures and tables as part of a report. Consult the assignment instructions for details. If these are not specified, the following guidelines may be useful.

Citing and referencing

You need to cite and reference any sources used in writing your report.

Further resources

Language and Learning Online: Writing an IT report

Quick study guide: Writing a report | Features of reports

Finding, selecting and evaluating information

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Understanding the Different Types of Assignments in Detail

Rachel r.n..

• November 30, 2023
• How to Guides

As students advance in their academics studies, their academic knowledge increases thus increasing the level of assignments issue by their lecturers. Students are given academic assignments to test their level of understanding in a particular topic or subject.

Are you a student struggling to understand the various types of assignments you encounter during your academic journey? Look no further! In this article, I will provide you with a comprehensive overview of the different assignment types commonly found in universities. By gaining a better understanding of these assignment categories , you will be better equipped to meet the requirements and excel in your academics.

Assignments come in different forms and serve different purposes. Some of the most common types of assignments you may encounter include essays, case study responses, reports, reflective writing assignments , annotated bibliographies , and literature reviews . Let’s explore each of these assignment types in detail!

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Essay Assignments

One of the most frequently assigned tasks in university is the essay. Essays require you to present your ideas and arguments in a formal and structured manner. They demand clear and logical thinking, as well as the use of credible academic sources to support your claims. Essays can be further categorized into analytical essays , where you thoroughly examine a topic, and argumentative essays , where you take a stance on an issue and provide supporting evidence.

How to Format Essay Assignments

The following is a general list of sections you should include in your essay assignment:

A good essay title tells people what your essay is about. It helps them know what to expect from your essay, especially if they’re reading it for their own research. If the essay title is interesting, it can also make people curious and want to read your essay.

How important a catchy title is depends on the type of essay you’re writing. If it’s for a class assignment and your teacher is the only one reading it, the title doesn’t have to be super exciting. But if you’re entering a contest, applying to college or grad school, or trying to get it published, a catchy title is crucial. This is because the title is the first thing the editor or admissions committee will see, and it might decide whether they read your essay or not.

In short, a strong essay title gives a clear idea of what your essay is about. It doesn’t have to reveal everything, but it should give a general sense of what to expect and make people want to keep reading.

• Introduction

Your introduction is like the hello of your paper. It’s the first thing your reader sees, and it gives them an idea of how your writing will be. It helps them know what to expect in terms of tone, voice, and style.

Think of it as a warm-up for your reader. It shares some important info about your paper, so your reader understands what you’re talking about and why it matters.

But the introduction is not just about facts. It’s also a chance to grab your reader’s interest. If you start with something cool or make them think, they’ll be more excited to read the rest.

Here’s what you should include in your introduction, no matter what kind of paper you’re writing:

• A hook to get attention : Something that makes your reader go, “Hmm, this is interesting!”
• Background information : The basics your reader needs to understand your paper.
• A clear main point or thesis statement : What your paper is all about in one sentence.

Think of paragraphs as small parts of a bigger piece of writing. Each paragraph is like a mini version of the whole thing, with its own introduction, body, and conclusion in the form of sentences.

Now, let’s break it down. A good paragraph has four important parts, and you might already know some of them from our guide:

• Transitions: These are just a few words at the start or end of a paragraph that link it to the others. They help the writing flow smoothly.
• Topic sentence: This is usually the first sentence in a paragraph. It tells you what the whole paragraph is about.
• Supporting sentences: These sentences make up the main part of your paragraph. There are usually one to three of them, and they give more information or reasons to support the topic sentence.
• Conclusion (Summary): This is the last sentence of your paragraph. It sums up or repeats your main point in light of the evidence you provided.

Many people find writing conclusions in essays tough. But, they are super important because they make things clear and give you a better understanding of the topic.

To make a good ending for your essay, follow these steps:

Restate the thesis : A good ending reminds the reader about the main idea of your essay. But don’t just repeat it word for word. Say it in a different way while keeping the main point.

Repeat the important points : Besides talking again about your main idea, also go over the key points you made to support it. Instead of saying the same things you said before, summarize the main ideas.

Connect the beginning and ending statements : It’s helpful to go back to what you talked about at the start of your essay. This gives the reader a clear ending. You can do this by using similar ideas, going back to a story you started with, or using the same images.

Give some new thoughts Your ending should give the reader something to think about. It could be a solution, a new idea, questions for more thinking, or a call to do something. Explain why your ideas matter and why people should care. Answer these kinds of questions to leave your reader with something important to ponder.

• References.

You should include a list of sources (including module materials) that are mentioned in the essay. Find out more in the ACADEMIC STYLE GUIDE

Analytical Essays

Argumentative Essays

Essay assignment example: Applying the Concepts of Epidemiology and Nursing Research on Measles Nursing Paper Essay

Case Study Assignments

In certain fields like health or business, case study assignments are commonly assigned. These assignments require students to analyze a scenario in a particular field and respond to it guided by specific questions posed concerning the situation. In many cases, the scenario or case study involves a number of issues or problems that must be dealt with in a professional workplace.

To effectively respond to a case study, it is important to refer to the case itself, structure your analysis effectively, and use examples and data from the case as evidence to support your points.

Types of Case Studies

Illustrative case study: employed to provide a descriptive portrayal of a particular situation without aiming for generalizations. Often used for educational purposes, it offers readers a tangible example, fostering a clearer understanding of concepts.

Exploratory case studies: serve the purpose of exploring a subject or phenomenon, collecting preliminary insights before conducting a more extensive study. Ideal for gaining an understanding of the scope, scale, and potential variables associated with a problem, these studies help researchers refine their focus and approach.

Explanatory case studies : focus on establishing cause-and-effect relationships. They investigate why and how a specific situation occurred and explore its impact. This type is valuable when researchers seek to uncover underlying principles or factors contributing to a particular outcome, providing a deeper understanding of complex issues.

Critical instance case studies : concentrate on instances deemed uniquely interesting or significant. By delving into cases of exceptional relevance, researchers can extract insights that might be applicable to broader contexts. This type is particularly useful when studying rare or extreme cases that offer a distinctive perspective on an issue or challenge.

Prospective or longitudinal case studies: involve tracking the development of a situation over time. This approach necessitates repeated observations and data collection to analyze changes and patterns, making it well-suited for studying processes, developments, or changes in individuals, groups, or organizations over an extended period.

Steps to writing an answer to a case study assignment

• Carefully read the case study and questions
• Identify the issues being raised in the case study
• Link theory to practice
• Draft your answer
• Start writing your case study
• Proofread and edit

Analyzing Case Studies

When analyzing a case study, consider the following aspects:

• Context: Understand the background and setting of the case.
• Key Issues: Identify the main problems or challenges within the case.
• Analysis: Apply relevant theories or concepts to examine the case in depth.
• Recommendations: Offer practical solutions or suggestions for addressing the issues.

Example Case Study Analysis

“The case study presents a real-world scenario in the healthcare industry, focusing on the challenges faced by a hospital in improving patient satisfaction. Through a detailed analysis of patient feedback and hospital data, I identified the key issues contributing to low satisfaction scores, such as long wait times and inadequate communication. Based on this analysis, I recommended implementing strategies to streamline processes, enhance communication between staff and patients, and improve overall patient experience. This case study provided valuable insights into the complexities of healthcare management and the importance of patient-centered care.” – Student, Health Management Program

Case Study Structure

A well-structured case study analysis typically includes the following sections:

• Introduction: Provide a brief overview of the case and its importance.
• Background: Present relevant background information about the case.
• Analysis: Analyze the case, addressing the key issues identified.
• Findings: Summarize your findings based on the analysis.
• Conclusion: Provide a concise conclusion that ties everything together.

Related blog article: Case Study on Moral Status .

Report Assignments

Reports are a common form of assessment in various professions. They serve as a means of communicating information and analysis to a specific audience. Report assignments can take different structures and formats, depending on the professional requirements and the purpose of the report.

In general, a report consists of several sections that provide a comprehensive overview of the topic being discussed. This may include an executive summary, introduction, methodology, findings, analysis, and conclusion.

The specific sections of a report can vary depending on the field and purpose of the assignment. For example, a business report may include sections on market analysis, financial analysis, and recommendations, while a scientific research report may include sections on hypothesis, methodology, results, and discussion.

When working on a report assignment, it is important to carefully follow the given guidelines and structure the report in a logical and coherent manner. Each section should be clearly labeled and organized, making it easy for the reader to navigate and understand the content.

Additionally, reports often require the use of visual aids such as tables, charts, and graphs to present data and support findings. These visual elements should be properly formatted and referenced within the text.

Overall, report assignments require careful planning, research, and analysis to effectively present information and make informed recommendations. By understanding the structure and components of reports, you can ensure that your assignments meet the requirements and effectively convey your findings and insights to the intended audience.

Report assignment essay: Term-Long Project Nursing Paper Example

Reflective Writing, Annotated Bibliographies, and Literature Reviews

Reflective writing assignments , annotated bibliographies, and literature reviews are important types of assignments that you may encounter in your academic journey. They each serve a unique purpose and require specific approaches to effectively complete them. These assignments encourage self-reflection and exploration of personal experiences and thoughts on a particular topic.

Reflective Writing Assignments

Reflective writing assignments provide an opportunity for self-reflection and personal exploration. In fields such as nursing, education, and human services, these assignments encourage you to think critically about your experiences, thoughts, and emotions related to a particular topic. By analyzing your own reactions and considering the impact of these experiences, you can gain deeper insights and develop a greater understanding of the subject matter.

Annotated Bibliographies

Annotated bibliographies are valuable resources that provide a comprehensive list of sources accompanied by brief descriptions and evaluations. These assignments require you to carefully select relevant sources and provide thoughtful annotations that summarize the key points, strengths, and weaknesses of each source. By creating an annotated bibliography, you demonstrate your ability to critically analyze and evaluate existing literature on a particular topic.

Literature Reviews

Literature reviews involve a thorough examination of existing literature on a specific subject. They aim to identify current trends, research gaps, and areas for further investigation. By conducting a comprehensive review of scholarly articles, books, and other relevant sources, you can contribute to the existing knowledge base and showcase your ability to synthesize information from multiple sources.

Now that you have a better understanding of the different types of assignments , you can confidently tackle any task that comes your way. Remember, at StudyingHq.com, you can find thousands of free essay examples, samples, guides, topics, and research papers to inspire your own work. And if you need writing assistance, our team of expert writers is ready to help you within 2-3 hours. Good luck with your assignments!

What are the different types of assignments in university?

Some common types of assignments include essays, case study responses, reports, reflective writing assignments, annotated bibliographies, and literature reviews.

What do essays require and how can they be categorized?

Essays require formal language, a clear and logical structure, and the use of credible academic sources. They can be categorized into  analytical essays , which involve examining a topic thoroughly, and  argumentative essays , which require taking a position on an issue and presenting arguments supported by evidence.

What are case study assignments and how should I respond to them?

Case study assignments  involve analyzing a specific situation, problem, or organization over a selected period of time. When responding to a case study, it is important to refer to the case, structure your paragraphs effectively, and use examples and data from the case as evidence to support your points.

What are the different types of report assignments?

Reports can take different structures, such as business reports or scientific and research reports. The structure of a report depends on professional requirements and the purpose of the report. It typically includes sections like an executive summary, introduction, process, findings, and conclusion.

What are reflective writing assignments, annotated bibliographies, and literature reviews?

Reflective writing assignments involve self-reflection and exploring personal experiences or thoughts on a particular topic. Annotated bibliographies are lists of sources with brief descriptions and evaluations. Literature reviews examine existing literature on a topic, highlighting current trends and identifying research gaps.

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Twins' Carlos Correa is sprinting but not yet ready for rehab assignment

Aug 9, 2024.

• Minnesota Twins

Twins shortstop Carlos Correa has started doing sprints, but he told reporters “it’s not quite where we want it to be yet” when it comes to beginning a rehab assignment. 

Carlos Correa said he did sprints yesterday but said "it’s not quite where we want it to be yet." He'll try to keep pushing in the coming days and let the team know when he feels ready for a rehab assignment. Feels good hitting, but wants to feel better running and fielding. — Do-Hyoung Park (@dohyoungpark) August 9, 2024

Correa, who has been on the injured list since July 20 due to right plantar fasciitis, told reporters he feels good hitting but wants to feel more comfortable running and fielding before he asks the team for a rehab assignment. But Correa plans to ramp up the sprinting in the coming days. 

Correa has been one of the Twins’ most effective bats when healthy as he’s hitting .308 with 13 homers and 47 RBIs this season. While he’s not quite there yet, the fact Correa began sprinting is still positive news on a day that’s otherwise been filled with negative injury news.

The Twins placed both Joe Ryan and Brooks Lee on the injured list on Friday. Ryan could be out “weeks to months,” according to the Twins, and he was placed on the 15-day injured list. Lee, meanwhile, was placed on the 10-day injured list due to biceps tendinitis.

In addition to the negative injury news on Ryan and Lee, the Twins also announced that Brock Stewart will undergo season-ending surgery on his shoulder on Tuesday. The Twins also shut down prospect Luke Keaschall, who will undergo Tommy John surgery.

Watch CBS News

Tim Walz's military record under scrutiny as he joins Kamala Harris on Democratic ticket

By James LaPorta

Updated on: August 9, 2024 / 12:40 AM EDT / CBS News

Minnesota Gov. Tim Walz 's military record has come under renewed scrutiny following Vice President Kamala Harris' announcement of Walz as her running mate on the Democratic ticket. 

On Wednesday, former President Donald Trump's running mate, Sen. JD Vance of Ohio, who is an Iraq War veteran, seized the opportunity to target his opponent's military record, resurfacing claims about his deployments and his retirement from the guard.

Walz served honorably in both the Nebraska and Minnesota Army National Guards, earning medals and deploying in support of Operation Enduring Freedom. But his final days of service have been called into question, centering on his rank and if he retired to avoid a 2005 deployment to Iraq. 

A CBS News review of Walz's military record and statements from the Minnesota Army National Guard show Walz achieved the rank of command sergeant major but was reduced in rank to master sergeant after retirement since he had not completed coursework for the U.S. Army Sergeants Major Academy. 

On Iraq, records show Walz had retired before his battalion was mobilized and deployed to Iraq. A 2005 statement from his website indicates Walz was initially prepared to deploy to Iraq amid his bid for Congress. CBS News has asked Walz for comment on when he decided to retire. 

A snapshot of Walz in the military

Walz retired from the Minnesota Army National Guard's 1st Battalion, 125th Field Artillery in 2005 after more than 24 years in service, the Minnesota Army National Guard told CBS News. 

Walz first enlisted in the Nebraska Army National Guard in April 1981, serving as an infantry senior sergeant and administrative specialist. In 1996, Walz transferred to the Minnesota Army National Guard, where he first worked as a cannon crewmember and field artillery senior sergeant. 

Minnesota National Guard spokesperson Lt. Col. Kristen Augé told CBS News that Walz "held multiple positions within field artillery such as firing battery chief, operations sergeant, first sergeant, and culminated his career serving as the command sergeant major for the battalion." 

Walz earned several Army commendation and achievement medals during his more than 24 years of service. 

Walz deployed in August 2003 in support of Operation Enduring Freedom. The Minnesota National Guard told CBS News the battalion supported security missions at various locations in Europe and Turkey. Walz was stationed at Vicenza, Italy, at the time and returned to Minnesota in April 2004. 

Controversy over a 2005 Iraq deployment

On Wednesday, Vance resurfaced claims that Walz retired from the National Guard to avoid deploying to Iraq. 

"When the United States Marine Corps, when the United States of America, asked me to go to Iraq to serve my country I did it. I did what they asked me to do, and I did it honorably and I'm very proud of that service," said Vance. 

He added: "When Tim Walz was asked by his country to go to Iraq, you know what he did? He dropped out of the Army and allowed his unit to go without him — a fact that he's been criticized for aggressively by a lot of the people he served with." 

The Harris-Walz campaign responded with a statement saying: "After 24 years of military service, Governor Walz retired in 2005 and ran for Congress, where he [served as the ranking member] of Veterans Affairs and was a tireless advocate for our men and women in uniform — and as Vice President of the United States he will continue to be a relentless champion for our veterans and military families." The statement incorrectly stated Walz chaired the Veterans Affairs committee. 

The campaign also said, "In his 24 years of service, the Governor carried, fired and trained others to use weapons of war innumerable times. Governor Walz would never insult or undermine any American's service to this country -- in fact, he thanks Senator Vance for putting his life on the line for our country. It's the American way."  

The claims raised by Vance first gained prominence when Walz ran for governor of Minnesota in 2018. At the time, retired Army veterans Thomas Behrends and Paul Herr, who both served as command sergeant majors, posted on Facebook a lengthy letter accusing Walz of "embellishing" his military career and abandoning his Army National Guard battalion ahead of a 2005 deployment to Iraq.

In the letter, Behrends and Herr write that in early 2005, Walz's unit — 1st Battalion, 125th Field Artillery — was slated to deploy to Iraq. At the time, Walz was serving as the unit's command sergeant major. 

Behrends and Herr claimed that from the time the unit was told to prepare for an Iraq deployment and when Walz retired, he told other Army leaders he would be going to Iraq but later resigned his position before the deployment to avoid going to a combat zone. 

Walz has said he left the guard to run for Congress, according to the Star Tribune . In 2006, Walz won his election to Congress against a six-term Republican incumbent. 

Records show Walz officially filed paperwork with the Federal Election Commission on Feb. 10, 2005. 

In March 2005, the National Guard announced a possible partial mobilization of roughly 2,000 troops from the Minnesota National Guard, according to an archived press release from Tim Walz for U.S. Congress.  

"I do not yet know if my artillery unit will be part of this mobilization and I am unable to comment further on the specifics of the deployment," said Walz in the March 2005 statement . 

The statement continued: "As Command Sergeant Major I have a responsibility not only to ready my battalion for Iraq, but also to serve if called on. I am dedicated to serving my country to the best of my ability, whether that is in Washington DC or Iraq," said Walz, who indicated at the time he had no plans to drop out of the race. "I am fortunate to have a strong group of enthusiastic support and a very dedicated and intelligent wife. Both will be a major part of my campaign, whether I am in Minnesota or Iraq." 

The Minnesota Army National Guard told CBS News that Walz retired on May 16, 2005. CBS News has asked Walz to clarify when he submitted his retirement papers. 

The Minnesota National Guard told CBS News that Walz's unit — 1st Battalion, 125th Field Artillery — received an alert order for mobilization to Iraq on July 14, 2005 – two months after Walz retired, according to Lt. Col. Ryan Rossman, who serves as the Minnesota National Guard's director of operations. The official mobilization order was received on August 14 of the same year, and the unit mobilized in October. 

CBS News reviewed the deployment history for the Minnesota Army National Guard which shows that in the fall of 2005, 1st Battalion, 125th Field Artillery was mobilized in preparation for a deployment in support of Operation Iraqi Freedom. The battalion trained at Camp Shelby in Mississippi and deployed to Iraq as a motorized security task force. 

In 2018, Tom Hagen, a military reservist who served in Iraq, wrote a letter to The Winona Daily News claiming Walz was not being candid about his service record and wanted people to know that the future Minnesota governor did not serve in Iraq or Afghanistan. 

Walz responded in the same newspaper and criticized Hagan as dishonoring a fellow veteran, according to MPR News. Walz wrote: "There's a code of honor among those who've served, and normally this type of partisan political attack only comes from one who's never worn a uniform."

Joseph Eustice, a 32-year veteran of the guard who also led Walz's battalion, told CBS Minnesota that while he doesn't agree with Walz's politics, he does believe Walz's record in the military is sound.

"Tim Walz as a soldier, he was a good soldier. I don't think anyone can honestly say that he wasn't," Eustice said. "...He was a good leader in those 24 years that he served."

Walz's rank as a command sergeant major

Official biographies on the Minnesota government website and Vice President Kamala Harris' website  have described Walz as a "retired Command Sergeant Major." However, documents reviewed by CBS News show this is not accurate; while Walz served at one point as a command sergeant major, he retired at a lower rank. 

Army veteran Anthony Anderson, who routinely obtains military records from the Defense Department using the Freedom of Information Act and has worked with CBS News on similar stories, provided Walz's records for review. CBS News has also requested the documents from the National Guard. 

One of the documents shows Walz reverted back to master sergeant from command sergeant major when he retired from the Minnesota National Guard in May 2005. 

Army soldiers promoted to the rank of sergeant major or command sergeant major are required to attend the Sergeants Major Course, or what was formerly known as the U.S. Army Sergeants Major Academy.  

Lt. Col. Augé, the Minnesota National Guard spokesperson, told CBS News that Walz retired as a master sergeant in 2005 for "benefit purposes" because he did not complete additional coursework at the U.S. Army Sergeants Major Academy.

While Walz can say he served as a command sergeant major in the Minnesota Army National Guard, his official biographies are incorrect in referring to him as a "retired Command Sergeant Major."

On Aug. 8, the campaign website updated its description of his service. It omits his rank upon retirement and now reads, "The son of an Army veteran who served as a command sergeant major, Walz was the ranking member on the House Veterans Affairs Committee, where he passed legislation to help stem veterans' suicides."

Editor's Note: This story has been updated to address an error in the statement from the Harris-Walz campaign.

Caroline Cummings contributed to this report.

• Minnesota National Guard

James LaPorta is a verification producer with CBS News Confirmed. He is a former U.S. Marine infantryman and veteran of the Afghanistan war.

More from CBS News

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Tim Walz Is Kamala Harris’s Choice for Vice President

The Minnesota governor, a former high school teacher and National Guard member, brings to the ticket Midwestern appeal and a plain-spoken way of taking on Donald Trump.

• Share full article

By Reid J. Epstein Katie Rogers Erica L. Green and Shane Goldmacher

Reid J. Epstein, Katie Rogers and Erica L. Green reported from Washington, and Shane Goldmacher from New York.

• Aug. 6, 2024

Vice President Kamala Harris, the Democratic nominee for president, has chosen Gov. Tim Walz of Minnesota as her running mate, elevating a former football coach whose rural roots, liberal policies and buzzy takedowns of former President Donald J. Trump have recently put him on the map.

Mr. Walz, 60, emerged from a field of candidates who had better name recognition and more politically advantageous home states. Minnesota is not a top-tier presidential battleground and is unlikely to prove critical to a Harris-Walz victory.

But he jumped to the top of Ms. Harris’s list in a matter of days, helped by cable news appearances in which he declared that Republicans were “weird.” The new, clear articulation of why voters should reject Mr. Trump caught on fast and turned the spotlight on the plain-spoken Midwesterner behind it.

“One of the things that stood out to me about Tim is how his convictions on fighting for middle class families run deep,” Ms. Harris said in a social media post confirming his selection. “It’s personal.”

Mr. Walz (pronounced Walls) will appear with Ms. Harris at a rally on Tuesday evening in Philadelphia, their first appearance as the Democratic ticket. In his own post on social media, Mr. Walz said it was the “honor of a lifetime” to be chosen as her running mate.

“Vice President Harris is showing us the politics of what’s possible. It reminds me a bit of the first day of school,” he said.

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Guardians right-hander claimed on waivers by Marlins

• Updated: Aug. 09, 2024, 3:43 p.m.
• | Published: Aug. 09, 2024, 2:26 p.m.

Former Guardians right-hander. Xzavion Curry. Getty Images

• Paul Hoynes, cleveland.com

MINNEAPOLIS -- Xzavion Curry, a pitcher who helped the Guardians in a variety of roles, has been claimed on waivers by the Marlins.

Curry was designated for assignment on Tuesday to clear roster space for left-hander Anthony Gose. Curry, who made his big league debut with the Guardians in 2022, started and relieved over parts of three seasons.

More Guardians coverage

• Gavin Williams, Tanner Bibee deliver clutch starts for Guardians rotation (Podcast)
• Andrés Giménez’s 14-pitch walk fires up dugout in big comeback win: Guardians breakfast
• Guardians, Chicago Cubs series preview, pitching matchups

This season Curry went 0-2 with a 5.84 ERA in seven games, including four starts. He struck out 15 and walked five in 24 2/3 innings. He allowed 29 hits, including five homers

Curry also made 12 appearances at Class AAA Columbus, including 11 starts. He went 2-6 with a 6.58 ERA (39 earned runs in 53 1/3 innings) for the Clippers. Curry struck out 47 and walked seven.

The Guardians drafted Curry in the seventh round in 2019 out of Georgia Tech. In 50 games with Cleveland, Curry went 3-7 with a 4.94 ERA. He struck out 85, walked 41 and allowed 140 hits in 129 innings.

Curry opened the year on the injured list after coming down with a viral infection in spring training. When he recovered, he was competing with Ben Lively for a spot in the rotation, but the job went to Lively.

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2024 paris olympics: u.s. women’s soccer team wins gold medal.

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The U.S. women's soccer team poses after winning their Olympic gold medals. (Photo by Daniela ... [+] Porcelli/ISI Photos/Getty Images)

The United States women’s soccer team won a record-extending fifth Olympic gold medal after Mallory Swanson scored in their 1-0 win over Brazil in Saturday’s thrilling finale at the Paris Games.

Swanson, making her 100th appearance for the U.S. side, scored a goal in the 57th minute, as the team wrapped up their Olympic campaign in the French capital with a 100% win record.

Defensive midfielder Korbin Albert played a clever through ball for forward Swanson, who perfectly timed her run into the Brazil box and unleashed a right-footed shot that sailed into the bottom right corner.

The goal proved to be the game-changer for the U.S., who did not look their best in the first half but regained control of the match in the second period.

Mallory Swanson was one of the USA's key players at the Paris Olympics. (Photo by John ... [+] Todd/ISI/Getty Images)

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Goalkeeper Alyssa Naeher also played a huge role in the nervy final , pulling off vital saves including one in stoppage time, as the U.S. held on for a win at the Parc des Prince — sealing their first gold medal since the London 2012 Games. They previously won the gold in 1996, 2004 and 2008.

The U.S. has now beaten Brazil in three of those finals, with the South Americans again having to settle for silver just as they did in 2004 and 2008.

The USWNT’s Olympic gold medal comes less than a year after their heartbreaking result at the 2023 Women’s World Cup, where the team was knocked out in the round of 16, suffering its worst-ever result at the global showpiece tournament.

The Olympic success will help the U.S. climb the ladder in the FIFA rankings and send a message to their rivals that they are well and truly back.

The U.S. remain the most successful side in international women’s football, having won four World Cups and five Olympic gold medals.

Hayes Strikes In First International Assignment

U.S. head coach Emma Hayes celebrating the Olympic success with her son Harry. (Photo by Carl ... [+] Recine/Getty Images)

The Olympic victory also marked the start of a new era under coach Emma Hayes, who took over the team only two months before the Olympics.

Hayes has been a trailblazer in the women’s game, having led Chelsea to seven league titles in England, but the USA job is her first on the international stage.

The short period of preparation before the Olympics initially raised concerns, but Hayes proved why she is a serial winner, leading her rather-young USA team to their first major title under her.

“I’m very emotional, it’s a dream of mine to be in this position,” a tearful Hayes told Eurosport.

“I have to thank my dad for pushing me to this point, to be able to come and coach an incredible group of players that have received me so well.

“[They have] taken on everything I asked, they are tremendous people, players and role models. I love them,” the Englishwoman added.

Cruel End To Marta’s Olympic Journey

Marta thanks the fans after the Olympic final. (Photo by Marcio Machado/Eurasia Sport Images/Getty ... [+] Images)

The silver medal in the Olympic final was not the end Brazil’s legendary forward Marta would have hoped for.

The 38-year-old forward, Brazil’s all-time leading scorer, was playing at her sixth and final Olympics and hoped to get her hands on the elusive gold medal that eluded her.

But coming off the bench shortly after Swanson’s opener, Marta could not spark a comeback as Brazil endured a heartbreak at the final whistle and the forward had to settle for her third silver medal.

Much of the talk in the build-up to the gold medal match was about Marta, who was free to return to the team for a farewell Olympic appearance after serving a two-game ban for a red card in the final group stage game.

Marta, who will retire from international soccer this year, will end her career without an Olympic gold medal or a World Cup title.

Nonetheless, the silver medal at Paris 2024 was a terrific achievement for Brazil, who narrowly made out of the group before knocking out hosts France and reigning world champions Spain enroute to the final.

Germany rounded up the podium, picking up bronze after beating Spain 1-0 in the third-place playoff. It was the fourth bronze for the Germans, who previously finished third in 2000, 2004 and 2008.

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• Attempts or tactics that put the site security at risk
• Actions that otherwise violate our site's  terms.

So, how can you be a power user?

• Stay on topic and share your insights
• Feel free to be clear and thoughtful to get your point across
• ‘Like’ or ‘Dislike’ to show your point of view.
• Protect your community.
• Use the report tool to alert us when someone breaks the rules.

Thanks for reading our community guidelines. Please read the full list of posting rules found in our site's  Terms of Service.