application letter for a receptionist position

How to Write a Receptionist Cover Letter (5 Examples)

By Agwaonye Samuel

Published: January 21, 2024

Cover Letters

Agwaonye Samuel

Writer & Career Coach

Have you ever wondered why a well-crafted cover letter can be the key to unlocking your dream receptionist job ? Your cover letter is often your first opportunity to make a lasting impression on potential employers in today’s competitive market. 

In this article, we’ll explore the art of crafting the perfect receptionist cover letter, tailored to the needs of both job seekers aspiring to secure a receptionist position and those aiming to enhance their cover letter-writing skills for similar administrative roles. 

Let’s dive into the essential elements and tips that will help you shine in your job search.

Crafting a Winning Receptionist Cover Letter

A winning receptionist cover letter is your ticket to a brighter future in the world of administration and customer service. Your cover letter is the initial step in demonstrating your capabilities to potential employers before an interview .

Here are vital steps to take: 

Researching the Company and Position

Before you even put pen to paper, it’s essential to invest time in researching the company and position you’re applying for. Tailoring your receptionist cover letter to align with company-specific goals and missions is an effective way to show potential employers that you’re not just looking for any job but the right job. 

Here are some key points to consider when researching the company and position:

• Aligning with Company Values and Goals: Once you understand the company’s values and goals, you can tailor your cover letter to highlight how your skills and experiences align with them. For instance, if the company values excellent customer service, you can mention your experience in handling customer queries efficiently in your previous role as a receptionist. If the company has a goal of maintaining a professional and welcoming environment, you can discuss your ability to manage the front desk with a friendly and professional demeanor. Remember, it’s not about fabricating experiences, but emphasizing those aspects of your past roles that align with what the company is looking for.

Tip: To make your cover letter more impactful, consider using the Problem-Action-Result (PAR) method. Discuss a problem you encountered in your previous role as a receptionist, elaborate on the actions you took to solve it, and highlight the positive outcomes that resulted from your actions. This approach not only demonstrates your problem-solving skills but also provides concrete examples of your expertise in handling receptionist duties.

• Understanding the Specific Receptionist Role: Receptionist duties vary based on the company. For example, a medical receptionist might manage patient appointments and records, while one at a corporate firm might direct calls and maintain the office. It’s essential to understand the specific tasks for the role you’re applying for. In your cover letter, highlight experiences and skills that align with these tasks, showing your suitability for the role.

Tip: Highlight your proficiency in tools or software mentioned in the job listing, like Microsoft Office Suite or CRM systems. Also, mention any related training or certifications. This shows your readiness to handle a receptionist role’s technical aspects.

Structuring Your Cover Letter

To create an effective receptionist cover letter, it’s important to follow a structured format that captures the attention of employers and highlights your qualifications.

Let’s break down each section:

• Heading and Salutation: Begin with your name, followed by your address, city, state, zip code, email address, phone number, and date. Next, the salutation should ideally address the hiring manager directly.
• Opening Paragraph – Grabbing Attention: Continue with a compelling opening paragraph. For an attention-grabbing statement, you could start with a relevant achievement or a question related to the role. Express your enthusiasm for the receptionist position and briefly mention where you learned about the job opening. The point is to keep the reader interested in you. 
• Middle Paragraph(s) -Showingcase Your Skills and Experience: Use the middle section to elaborate on your qualifications. Mention attributes, work experiences, skills, qualities, and certifications. Use specific examples from your previous roles to illustrate your capabilities. 
• Closing Paragraph – Expressing Enthusiasm and Call to Action: Express your excitement about the opportunity to contribute to the company. State your availability for an interview and your desire to discuss how you can add value to the company. Thank the employer for the consideration and express hope for a positive response. 
• Signature and Contact Information: End the cover letter by signing off with a formal closing such as “Sincerely” or “Best Regards,” followed by your full name. Leave space for signature and add contact links. 

To sum it up, arranging your receptionist’s cover letter in a clear and concise manner is vital. This well-structured method not only demonstrates your professionalism but also guarantees that your important information is conveyed effectively, increasing your prospects of being invited for an interview.

Highlighting Relevant Skills and Experience

When crafting your receptionist cover letter, it’s essential to emphasize skills and experiences that are particularly relevant to the role.

Here are specific skills and experiences to highlight:

• Excellent Communication Skills: Mention your ability to communicate clearly, professionally, and in a friendly manner. Provide examples of your strong verbal and written communication skills. 
• Customer Service & Expertise: Discuss your previous experience in handling customer inquiries and resolving issues. Mention any training or certifications related to customer service, such as courses in conflict resolution. 
• Time Management: Receptionists often need to manage their time efficiently to juggle various responsibilities. Discuss your time management skills and how you prioritize tasks.
• Computer Skills: Receptionists often use various office software, phone systems, and communication tools. Mention your familiarity with these systems. Include any specific software or tools you’re proficient in, such as Microsoft Office, scheduling software, or phone systems.

An exceptional receptionist melds professional skills with interpersonal abilities. By highlighting these qualities in your cover letter, you present yourself as a well-rounded candidate capable of managing administrative tasks and creating positive interactions with guests and colleagues.

Tailoring Your Cover Letter

Creating a personalized receptionist cover letter is crucial to making a strong impression on potential employers.

Here’s how to effectively tailor your cover letter:

• Addressing the Hiring Manager: As mentioned above, address the cover letter to a specific individual, usually the hiring manager. It adds a personal touch and shows that you’ve taken the time to research the company.  Tip : If you’re unsure of the hiring manager’s name, a little bit of research can go a long way. Consider looking up the company on LinkedIn or calling the company directly to ask for the hiring manager’s name. If you’re unable to find the name despite your best efforts, use a professional, non-generic salutation like “Dear Hiring Team”.
• Matching Job Description Keywords: Tailor your cover letter by integrating keywords from the job description. Terms like customer service, front desk, communication, and time management are typical for a Receptionist position. Including these keywords not only aligns your skills with the role but also optimizes your cover letter for Applicant Tracking Systems (ATS).
• Demonstrating Cultural Fit: Research the company’s culture, values, and mission. Look for cues in the job description or on the company’s website. Tailor your cover letter to reflect your alignment with the company’s culture. If the organization has a relaxed, creative atmosphere, your cover letter can be slightly less formal.

Providing Evidence of Your Accomplishments

To make your receptionist cover letter more compelling, it’s essential to provide specific examples of your achievements.

Here are some quantifiable achievements and relevant projects and outcomes to consider when crafting your cover letter:

• Quantifiable Achievements: Receptionists work in the administrative sphere, so your achievements should be quantifiable. Use figures to illustrate the impact of your work. 

Example: Rather than saying, “Managed phone calls effectively,” you can state, “Implemented a call handling protocol that improved response time, leading to a 20% increase in answered calls within the first two rings.”

• Relevant Projects and Outcomes: Talk about some projects you have handled to provide a better picture of your expertise and value. 

Example: Rather than simply saying, “Maintained a welcoming front desk,” you can elaborate, “Led an initiative to reorganize our front desk area, creating a more professional and inviting space for visitors. This project was well-received, leading to a 25% improvement in the positive feedback we received.”

By incorporating quantifiable achievements and relevant projects and outcomes into your receptionist cover letter, you provide concrete evidence of your skills and how they have positively impacted your previous employers. This not only demonstrates your suitability for the receptionist role but also strengthens your application by showcasing your real-world contributions and experiences.

Avoiding Common Mistakes

Getting a hang of the job application process as a receptionist can be challenging, and it’s essential to ensure your cover letter is free from common mistakes that might harm your prospects.

Here’s a closer look:

• Excessive Detail and Length: Receptionists are valued for their ability to convey information concisely and effectively. A lengthy and overly detailed cover letter can overwhelm potential employers and may suggest that you lack these crucial communication skills.

Tip: Keep your cover letter concise and to the point. Aim for a length of no more than one page. Focus on your most relevant qualifications and achievements.

• Generic and Unpersonalized Cover Letters: Receptionists are the first point of contact in an organization, and they need to be personable and attentive. A generic cover letter can suggest a lack of personal touch or attention to individual needs, which are critical skills for a receptionist.
• Ignoring Spelling and Grammar: Receptionists often handle written communication, so impeccable grammar and spelling are critical. Ignoring these errors can reflect negatively on your ability to handle administrative tasks professionally.

Tip: Carefully proofread your cover letter to eliminate errors. Consider using a grammar and spell-checking tool or having a trusted friend or colleague review it. 

Receptionist Cover Letter Examples

In creating a receptionist cover letter, finding the right approach can be daunting. Nonetheless, with the help of tailored examples and guidance, the task becomes much more manageable. We have curated personalized examples to cater to different levels of a Receptionist’s career.  

Receptionist Cover Letter (With Experience)

Individuals with a proven track record in their career should reflect their expertise in a cover letter. The experienced receptionist will showcase their achievements and skills, setting the tone for the rest of the cover letter, where specific experiences and qualifications can be highlighted.

Henry Smith 123 Main Street Los Angeles, CA 90001 [email protected] (555) 555-5555

Ms. Emily Johnson HR Manager Sunshine Hotels 456 Hospitality Avenue Los Angeles, CA 90002

Dear Ms. Johnson,

I am writing to express my interest in the receptionist position at Sunshine Hotels. With 5 of experience in receptionist roles, I am confident that my skills align seamlessly with the high standards upheld by your organization.

In my previous roles, I consistently achieved a call answer rate of 95% within the first two rings, ensuring that callers received prompt assistance and contributing to a significant improvement in customer satisfaction ratings. My ability to handle confidential information with the utmost discretion has contributed to my previous employers’ incident-free records in data security.

My proficiency in [mention any relevant software or tools] and my meticulous approach to data entry have ensured that all records and information are accurate, up-to-date, and error-free. I am enthusiastic about contributing to Sunshine Hotel’s success and ensuring that all clients, customers, and visitors experience the warm, professional, and efficient service that your organization is known for.

I look forward to the opportunity to meet and discuss how my skills and experience can benefit your team. Thank you for considering my application.

Henry Smith

[Typed Name]

Entry-Level Receptionist Cover Letter (No Experience)

When you’re just starting your career or transitioning into a new field, writing a cover letter for an entry-level position can be a bit daunting. Create a cover letter that demonstrates your potential and readiness to embark on a successful career as an entry-level receptionist.

Samantha Brown 789 Elm Street New York, NY 10001 [email protected] (123) 456-7890

Mr. James Anderson General Manager Downtown Plaza  123 Hospitality Way New York, NY 10002

Dear Mr. Anderson, 

I am excited to apply for the receptionist position at Downtown Plaza, as listed on your website. As a recent graduate, I am eager to translate my academic experiences and inherent skills into a real-world setting, and I am confident that this role provides the perfect opportunity to do so.

My academic journey has equipped me with a strong foundation of skills that are directly applicable to this position. For instance, my major in Communication Studies has honed my interpersonal and verbal communication abilities, which are crucial in creating a welcoming environment for visitors and staff alike.

In my final year of study, I was elected as the Secretary of the Student Council, where I was responsible for managing correspondence, organizing meetings, and maintaining records. This role required me to develop strong organizational skills and an attentive eye for detail, both of which are critical for managing the front desk efficiently.

Moreover, my part-time job as a customer service representative at a call center company has reinforced my ability to handle tasks in a fast-paced environment and has also highlighted the importance of maintaining a friendly and approachable demeanor at all times. I believe these experiences align well with the qualities needed for a successful receptionist.

I am enthusiastic about the opportunity to provide exceptional customer service at Downtown Plaza. I am confident that my combination of interpersonal skills, organizational abilities, and dedication to customer service will enable me to excel in this role.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and skills would make me a strong fit for your team at Downtown Plaza.

Best regards,

Samantha Brown [Typed Name]

Related Article: Check out sample cover letter without experience – steps and sample.

Front Desk Receptionist Cover Letter

Be aware that every front desk receptionist role can have its distinct characteristics. While this cover letter is a comprehensive tool, it’s vital to remain adaptable, taking into account the particular needs and culture of the front desk or company you are applying to.

Amy Davis 456 Oak Lane Chicago, IL 60601 [email protected] (402) 123-4567

Mr. Michael Johnson Front Desk Manager Metroview Suites 789 Hospitality Street Chicago, IL 60602 Dear Mr. Johnson, 

I am writing to express my strong interest in the front desk receptionist position at Metroview Suites. My passion for providing top-notch customer service, coupled with my robust organizational skills, makes me a compelling candidate for this role.

As a recent graduate with a degree in Hospitality Management, I have developed a solid foundation in customer service and organizational skills. In my prior role as a receptionist at a busy dental office, I managed appointments for over 30 patients daily, ensuring the smooth operation of the front desk with minimal wait times. My ability to handle multiple tasks efficiently and maintain high levels of customer satisfaction was instrumental in improving the clinic’s customer satisfaction ratings by 15%.

Furthermore, my part-time role as a customer service representative at a busy café allowed me to serve over 100 customers daily. This experience not only honed my ability to perform under pressure but also improved my problem-solving skills, as I often had to quickly resolve customer-related issues.

I am eager to bring my commitment to customer satisfaction and demonstrated skills in communication and organization to Metroview Suites as your front desk receptionist. I am confident that my friendly and professional demeanor, coupled with my track record of improving customer service efficiency, will make a positive impact on visitors and staff.

Thank you for considering my application. I am excited to discuss how my skills, dedication, and achievements can contribute to Metroview Suites’s continued success.

Amy Davis [Typed Name]

Medical Receptionist Cover Letter

In your pursuit of a role as a medical receptionist , your cover letter plays a vital role in your initial interaction with prospective healthcare employers. This essential document offers you the chance to introduce yourself, highlight your qualifications, and convey your sincere dedication to contributing to the healthcare team.

Alicia Martinez 789 Oak Street Chicago, IL 60601 [email protected] (138) 765-4321

Dr. Sarah Davis Hillside Medical Clinic 123 Health Lane| Chicago, IL 60602

Dear Dr. Davis, 

I am writing to express my strong interest in the medical receptionist position at Hillside Medical Clinic, as advertised on Indeed. With a background in healthcare administration and a passion for providing top-quality patient care, I am confident that my skills and commitment align perfectly with the high standards upheld by your healthcare facility.

In my previous role at XYZ Healthcare, I managed a high volume of around 100 patient appointments daily, maintained accurate records of over 5,000 patients, and was instrumental in reducing patient wait time by 20% through efficient scheduling and coordination. My proficiency in using Electronic Health Record (EHR) systems ensured a 99% accuracy rate in data entry, upholding patient confidentiality and data accuracy.

I am eager to bring my keen attention to detail and excellent organizational skills to Hillside Medical Clinic’s commitment to delivering outstanding patient care. My communication skills and friendly demeanor have always allowed me to interact positively with patients, demonstrated by a consistent patient satisfaction score above 90%.

Thank you for considering my application. I am excited about the opportunity to support Hillside Medical Clinic’s mission and patient-focused values and contribute towards enhancing the patient experience.

Alicia Martinez [Typed Name]

Hotel Receptionist Cover Letter

Individuals aiming to join a luxury hotel, a boutique inn, or a well-known chain, should know that a cover letter is an opportunity to convey dedication to delivering exceptional guest experiences. Your cover letter should address the recipient, express your passion for the role and the organization, showcase your relevant skills, and more.

Jane Doe 789 Resort Way Miami, FL 33101 [email protected] (321) 765-4321

Mr. David Williams General Manager Seaside Retreat Hotel 123 Coastal Drive Miami, FL 33102

Dear Mr. Williams 

With a passion for providing exceptional guest experiences and a proven track record of efficient service, I am writing to express my strong interest in the hotel receptionist position at Seaside Retreat Hotel, as advertised on Monster.

In my past role as a receptionist at a busy 4-star hotel, I was responsible for managing over 150 guest check-ins per week. Despite the high volume, I maintained a professional and welcoming demeanor, ensuring all guest inquiries were addressed promptly and any issues were swiftly resolved. My commitment to excellent customer service was reflected in a 20% increase in guest satisfaction scores during my tenure.

Seaside Retreat Hotel’s stellar reputation for outstanding management and customer service resonates with my own values and commitment to providing remarkable hospitality experiences. I am excited about the potential to contribute to your hotel’s continued success and help create an inviting and organized front desk environment for your guests.

Thank you for considering my application. I look forward to the opportunity to further discuss how my skills, experience, and dedication to outstanding service can enhance the guest experience at Seaside Retreat Hotel.

Jane Doe [Typed Name]

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Rise above the competition

The power of a story.

From schools and hospitals to law firms and small businesses, receptionists are the face of many institutions that make everyday life possible. Landing a one-of-a-kind receptionist position that opens doors to a fulfilling career is a competitive pursuit. A great receptionist cover letter can help convince an employer that you’ve got the right mix of skills and personality to get the job done. 

Receptionists greet guests, answer phones and help with an organization’s planning and internal affairs. Not only is this position a great asset to the company, receptionists also have unique advancement opportunities, both in the administrative field, and also within the industry where they work. In order to win that type of job, a top-notch resume is only part of the equation. 

Resume.io has an entire collection of tools and tips designed specifically for landing a job as a receptionist. Our resources include an extensive collection of occupation-specific writing guides and corresponding cover letter examples. We also offer resume writing tools, informative blogs and field-tested templates to help you create both types of job application documents.

This guide, along with an effective receptionist cover letter example. will:

• Explain the purpose and strategies of a strong cover letter
• Recommend the best format for a receptionist cover letter and components it should include
• Advise how to maximize the impact of each receptionist cover letter section: header, greeting, introduction, body and conclusion
• Dive into the psychological power of storytelling to help you land your dream job
• Help you avoid common mistakes to make sure you stand out from the competition.

Primary purpose of a receptionist cover letter

Before you can write a great cover letter of your own, it’s helpful to understand what a high-quality cover letter looks like and how it can increase the odds of landing your dream position. Before an employer ever invites you in for an interview, a cover letter gives you a chance to introduce yourself. This document doesn’t replace a resume, but complements it by explaining your strongest personality traits and skills, your previous successes and the added value you could bring to this new role. 

Do you have a mysterious gap in work history? Did your leadership experience change how you view team collaboration? Did your previous job in a different industry leave you with the perfect skills for this one? Your cover letter is the chance to offer a more complete picture of who you are and what has shaped you. Generally speaking, a cover letter consists of 200 to 400 words, or no more than one page. Sticking to this length limit helps to keep your message concise and focused. The goal is to keep the reader’s attention and leave them wanting to get in touch for more information. 

Now that we generally understand what a cover letter does, it’s time to take a look at why this is such a valuable tool in the application process. We’ve all stumbled across an application that asks for a resume but doesn’t specifically mention a cover letter. Does that mean you should just save yourself the trouble and submit the application without one? NO! In fact, that would be a big mistake.

According to 2018 data from job board Ziprecruiter, the average receptionist job received 97 applications and the average administrative assistant position received 113. Talk about competition! 

Don’t be discouraged, though. A strong cover letter can quickly make you stand out from all the candidates who didn’t invest time in theirs, or didn’t submit one at all. You’ve got the tools to go further and land the job you want.

Today’s job market is fiercely competitive — even more so for receptionists, secretaries and other administrative professionals. Each one of your application materials is another opportunity to convince an employer that you stand out from the competition. Why would you throw one of those chances away? What’s more, your cover letter serves your application in ways a resume cannot. While the profile section gives you one paragraph to show off your personality and personal perspectives, the rest of the document can blur together as a dry collection of titles and dates. Your cover letter, on the other hand, is a chance for you to tell your story — one in which you’re the perfect fit for the company you’re applying for. 

Make it personal

To ensure that you get the maximum effect from your cover letter, you’ll need to tailor it to each and every position that you apply for. For starters, you’ll need to get a feel for the hiring organization, its tone and the self-image it strives to present. The employer's website, notably the “About Us” section, is a great place to start. You can also take into account the company's visual styling — fonts, logos and colors can all give a sense of how seriously the branded elements are taken.

Your cover letter shouldn’t make you sound like a crazy fan, but emulating the company’s professional tone can help give the impression that you’re a great fit. The body of your letter can incorporate skills and goals from the job description, and you may choose to use a template or formatting consistent with the company’s self-image. All of these small details work together to show that you’ve done your homework and you’re seriously interested in being part of the team.

If you’re looking for additional inspiration for cover letter writing, you can check out our related administrative cover letter examples:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Personal Assistant cover letter sample
• Office Manager cover letter sample
• Administrative Officer cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Best format for a receptionist cover letter example

Some people dread the cover letter writing process because they feel it lacks a clear framework. Luckily, you’ve got the secret map. In this chapter, we break down the most common parts of a cover letter into easy-to-follow steps to save you time and frustration. These sections are the same across almost all industries. 

The format of your receptionist cover letter should include these key components:

• The cover letter header
• The greeting
• The introduction
• The cover letter body
• The conclusion
• The signature.

You can get even more detailed information about each of these sections along with free example sentences in this comprehensive guide on cover letters.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

Cover letter header

The primary function of your receptionist cover letter header is simple yet essential: to make sure that everyone who comes in contact with the document knows it belongs to you. 

In the rare case that you are required to send an application by mail, you’ll want to top your document with a formal letter heading. For online applications, however, you should reserve your header for just the necessary information — usually your name, phone number and other contact details. That way, no matter which desk your letter lands on, the person reading it knows how to get in touch. 

Align document styles

Not only does your cover letter header serve a valuable purpose in identifying your document, it also plays a role in formatting. This is the one place on your cover letter where you have the option to use color, strong text styles or other flourishes. You should, of course, let the visual identity of the prospective employer company, and the industry as a whole, guide your creative choices. 

If you’re not a graphic designer, a cover letter template can help you strike the right balance of visual appeal and professionalism.

Additionally, you can present an even more polished look by keeping your formatting consistent between the headers of your resume, cover letter and any other application materials you submit. This attention to detail shows an employer that you are precise and organized — great attributes for receptionists to have.

The goal of the cover letter header: Keep your name and contact information at the hiring manager’s fingertips, with an added touch of professional and appropriate formatting. 

Cover letter greeting

Although just a few words long, your cover letter greeting sets the tone for the entire letter to follow. As a receptionist, your greeting might change depending on the industry in question. You can use the company’s own language to gauge just how casual to go, but we recommend erring on the side of professionalism if you’re not sure. “Dear” followed by a salutation and last name is the most universally-applicable greeting. “Hi” or “Hello” might be suitable for companies with a more casual or youthful vibe, especially if your cover letter is sent in the body of an email. 

The difference a name can make

It’s been well documented that hearing our own name elicits a positive neurological response. Use this scientific finding to your advantage by including the name of the hiring manager in your cover letter greeting. In fact, employers often make it easier for you to do that by including the name of the responsible person on the job posting or on their website. 

Beyond the scientific evidence, using the hiring manager’s name is a great way to establish rapport and a personal connection right from the start. However, some organizations are simply too large for you to find out who might be reading your letter. In that case, try to avoid the impersonal and outdated “To Whom It May Concern.” Some form of the company’s name followed by hiring manager or even a collective noun like “team” can work well instead.

The goal of the cover letter greeting: Address the reader in a polite and respectful way, and set the tone for the rest of the letter.

Dear Mr. Loxley,

Cover letter introduction

A great introduction can make the difference between a job-landing receptionist cover letter and one that lands in the bin. This is the moment to hook your reader and entice them to continue. You might opt for an anecdote or another energetic statement, but the key is to grab attention while establishing your professional tone. 

The goal of the cover letter introduction: Introduce your letter in a strong and captivating way that encourages the reader to continue into the body section.

Having worked as a part-time public relations receptionist for the past three years, I understand that every campaign starts with an emotional connection.

Cover letter middle section (body)  

The body of your receptionist cover letter can be one of the most challenging parts to write, but it doesn’t have to be. One option is to break the body into two parts. 

In the first part, you’ll talk about your previous successes and milestones, and how your unique perspective and skillset brought you to those places. In each example, the STAR acronym is useful to remember this method for laying out: the s ituation, the t ask, your a ction and the positive r esult it brought.  

In the second part of your cover letter body, discuss your greatest strengths as they relate to the position at hand. Here, you can dive into your ability to add value to the prospective employer. 

The goal of the cover letter body: Highlight your greatest achievements, along with your top skills and personality traits as they relate to the specific receptionist role you’re applying for.

The moment someone enters our office, it is my duty to ensure that they are not distracted from that creative state of mind by a double-booked meeting room, misdirected call or apathetic attitude. If I can, I aim to maintain their state of flow by offering some pleasant politics-free chat or giving them an honest opinion on the latest promotional idea. My job is to help keep their ideas flowing by providing professional and efficient assistance however I am able. I type at 90 wpm, am used to routing 250+ calls a day, and greet up to 80 daily visitors with a warm and accessible attitude. At the reception desk, you never quite know what might be asked of you. But in light of my career goal to enter the PR profession after my studies, I go the extra mile whenever possible:

• Organized accommodation and travel for 60 press trips (40+ journalists each time)
• Collate daily press clippings from 35 news outlets, as required to prepare client presentations.
• Maintain editorial, conference and press calendars and updating database.
• Coordinate employee input for social media platforms and tracking engagement.  

The people who walk into my reception area (or who call on the phone) are my absolute priority for as long as they need me, but I believe that a PR receptionist can offer more.

Cover letter conclusion and signature

Once you’re sure you’ve knocked the body section out of the park, you’ll probably have the urge to finish the letter with something like “ So just hire me! ” Don’t do that. It doesn’t work; we promise. 

However, there is one professional way to close off your receptionist cover letter by encouraging an employer to get in touch. It’s called a call to action. This sentence or two invites hiring managers to continue the conversation and gives them a way to get in touch. You might consider thanking them for their consideration or signing off simply with “Sincerely,” “Best” or “Best Regards.” Just make sure to continue the professional tone from beginning to end. 

The goal of the cover letter conclusion: convey your enthusiasm for the receptionist job and employer by creating an effective call to action, and finish on a positive and professional note. 

I have long followed Imagazine PR’s success on social media and I would love the opportunity for an interview to see whether we have that special connection. I sense that we might. Sincerely, Ella Walton

Writing psychology — receptionist cover letter tools and strategies

No matter what industry you work in, you know you can expect some similar tasks in your role as a receptionist. Employers know that, too. That’s why they’re looking for some key traits in candidates for this position.

• Professional decorum: A receptionist is an outward-facing role. Employers expect great communication skills and a friendly and helpful disposition to make a great first impression with clients. When dealing with other office staff, receptionists should also carry themselves professionally and respectfully.
• Customer service: A receptionist must handle a variety of client needs quickly and efficiently. From handling visitors to fielding calls, every task should be done with the understanding that clients make the business run.
• Organization: Much of a receptionist’s day-to-day work includes organizing paperwork, office supplies, handling staff events and client documents. Front desk receptionists with the right organizational skills to stay on top of an endless stream of tasks will quickly prove their value to the company.
• Hard skills: No longer are receptionists just note takers and phone answerers. Today’s receptionists are required to understand a business’s goals and operations. They use the appropriate tools like phone systems and Microsoft Office software, tools and equipment to carry out their job effectively. Medical receptionists may be proficient using electronic health records, billing or appointment booking software.

We can all recall favorite stories. Maybe it’s a fictitious movie plot or the most hilarious thing that happened to you in college. Maybe the story isn’t even your own, but something you once heard that still cracks you up every time it pops into your head. 

It’s no mystery that humans love a good story. In fact, neuroeconomist Paul Zak has spent years researching the effects a great tale has on our brains. When we hear a good story, we produce neurochemicals that increase our sense of empathy and encourage us to cooperate and help others. Advertisers have long understood this phenomenon and have used it to create an emotional response that encourages customers to buy their products (think of a funny or heartfelt commercial, for example). During the job search, YOU, too, have something to sell — your skills, personality and work experience as a receptionist. You can use the power of storytelling to stand out from other applicants who are also qualified to file documents and greet clients. 

Think about a time when you made a real difference for a customer. Did you ever go above and beyond your duties to help solve a problem or to help someone? Did you help your boss excel during a big presentation, and were those efforts appreciated? Did you handle an internal issue discreetly and effectively? Did you develop a tradition to boost morale? 

Your story doesn’t have to be a life-changing event. Even little gestures can show how you care, not just about your duties, but also the team that you work with and the clients that you serve. Remember, the goal of your story is to show the employer you are kind-hearted, organized and determined, not just because you say so, but because you’ve proven it. 

The power of liking

As a receptionist, you’re qualified to work in a variety of industries and companies. One psychological principle that can help you win favor with an employer is the power of liking. We are more likely to accept and help people who share commonalities with us. 

You can put this into practice by explaining your personal motivations to work in a company or industry. For example, maybe you’ve always been attracted to this music media company because you’re a lifelong pianist. Perhaps your years of experience in two medical-related jobs have given you a great appreciation for the pharmaceutical industry. Showing potential employers why their operation interests you is a great way to align yourself with the company mission and values.

Common mistakes to avoid in a receptionist cover letter

To maximize your chances of success, use these cover letter tips to avoid the most common pitfalls tripping up other candidates for receptionist positions:

• Generic letters: It might seem easy to write one catch-all cover letter and change the greeting each time you submit. But be warned: Hiring managers can spot this from a mile away. A genuine effort to connect with the company will go a long way in making a positive impression. That means tailoring your cover letter to the receptionist job description each and every time you apply.
• Confidential information: Receptionists have access to a lot of private information, whether that be about the boss, the company or its clients. While some of that might make for an exciting anecdote, it’s imperative that you leave out any confidential or damaging information about a previous employer in order to remain trustworthy in the eyes of a hiring manager.
• Grammar or formatting errors: As a receptionist, typos and grammar errors make you look sloppy, as if you don’t have the attention for detail that you claim to have. You can easily avoid these mistakes by using a spell checker and having a friend proofread your cover letter before you submit. As for formatting, your visual impression is highly important. A professional formatting tool can make sure you strike the right balance.
• The wrong tone: Receptionists should be proud of the work that they do while understanding that they are a supporting role. Your tone should convey that you’re an enthusiastic team player without giving the impression that you intend to shake up the company with your strong leadership skills. You should also match your writing style to the way the company talks about itself in terms of formality or familiarity.

Key takeaways for a receptionist cover letter

• A great receptionist cover letter is a key component of a stand-out job application. Maximize your chances of success by tailoring it to each industry and position you intend to work in.
• While a cover letter has plenty of room for your own creativity and style, make sure to follow the standard structure so as not to confuse a potential employer.
• As a receptionist, professional decorum and customer service skills should be conveyed throughout your cover letter by using illustrative facts and figures.
• A concise, yet attention-grabbing story can help you build empathy with the reader and encourage them to give you a chance.
• Formatting is the first thing a reader takes in, so make sure to get the visuals just right. A professional template can take care of this quickly.

Now it’s time for you to continue your professional journey. With resume.io’s cover letter builder and cover letter templates, you can create a professional cover letter that lands you a terrific receptionist position in no time.

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Receptionist And Administrative Assistant Cover Letter Example

Writing a cover letter for a receptionist or administrative assistant role can be a daunting task. However, there are a few tips and tricks to help make the process easier. In this blog post, we’ll provide a comprehensive guide to writing the perfect cover letter for a receptionist or administrative assistant role. We’ll also provide an example of a cover letter so you can get an idea of what a great cover letter looks like. With these tools, you’ll be well on your way to landing your desired position.

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Receptionist And Administrative Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Receptionist and Administrative Assistant that your company recently advertised. With my strong organizational skills, attention to detail, and commitment to excellence, I am confident I would make a strong addition to your team.

My experience in customer service, reception duties, and administrative support makes me an ideal candidate for this position. In my current role, I handle a wide variety of tasks including answering incoming calls, scheduling appointments, and providing excellent customer service. I am also skilled in database management and creating detailed reports for management.

I am adept at multitasking under pressure and thrive in a fast- paced environment. I am also a reliable team player, who can effectively collaborate with members of the administrative team. In addition, I am highly organized and have the ability to prioritize tasks and manage multiple projects at once.

I have enclosed my resume and I look forward to discussing my qualifications in further detail. I am available to meet with you at your earliest convenience.

Thank you for your consideration.

Sincerely, [Your Name]

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What should a Receptionist And Administrative Assistant cover letter include?

A Receptionist And Administrative Assistant cover letter should provide a snapshot of the applicant’s qualifications, experience, and any unique skills or abilities they may have to offer. It should include any relevant certifications, degrees, or other credentials the applicant may possess. In addition, the cover letter should convey the applicant’s enthusiasm for the position, with a focus on their ability to provide exceptional customer service, organizational skills, and multitasking capabilities. It should also highlight any relevant work experience in a professional office setting, including any experience with office software programs and other office equipment. Finally, the cover letter should demonstrate the applicant’s knowledge of the company and any industry- specific experience that may be beneficial for the position.

Receptionist And Administrative Assistant Cover Letter Writing Tips

Writing an effective cover letter is a crucial step in the job search process. Applying for a receptionist and administrative assistant position requires a cover letter that showcases your organizational, communication, and computer skills. Here are some tips to help you write a cover letter for a receptionist and administrative assistant position:

• Research the company you are applying for in order to customize your cover letter to the specific role and organization.
• Begin your cover letter by expressing your enthusiasm for the position and clearly stating why you are the ideal candidate.
• Highlight your top qualifications and any relevant experience related to the position, such as customer service, data entry, scheduling, and filing.
• Demonstrate your problem- solving and organizational skills, as these are essential for this job.
• Include examples of how you have exceeded expectations and achieved positive performance results.
• Showcase your communication style and demonstrate that you are a team player.
• Thank the reader for their time and consideration.

By following these tips, you can write an effective and persuasive cover letter that will help you stand out from the competition.

Common mistakes to avoid when writing Receptionist And Administrative Assistant Cover letter

When writing a cover letter for a receptionist or administrative assistant position, there are certain mistakes to avoid if you want to stand out and be taken seriously by potential employers. Here are some common cover letter mistakes to avoid:

• Not Customizing the Cover Letter: Sending a generic cover letter to multiple employers is one of the biggest mistakes job seekers make. Make sure you customize each cover letter to the specific role and company you are applying to.
• Making Grammatical and Spelling Errors: Employers expect cover letters to be professional, so it is important to make sure there are not any grammar or spelling mistakes. Take the time to proofread your cover letter and make sure it is error- free.
• Not Explaining Your Fit: A cover letter should explain why you are a perfect fit for the role. Make sure you explain your previous experience and why you would be the best candidate for the job.
• Not Describing Your Skills: Highlight the skills you possess that are relevant to the role. This could include customer service experience, administrative skills, computer skills, or any other relevant skills you possess.
• Not Including Your Contact Information: Make sure you include your contact information on the cover letter so the employer knows how to reach you.

By avoiding these common cover letter mistakes, you will be sure to make a great impression on potential employers.

Key takeaways

Writing a compelling cover letter is an important step in the job application process. When applying for a receptionist or administrative assistant position, it’s essential to capture the attention of the hiring manager. Crafting an impressive cover letter can help you stand out from the competition and increase your chances of landing the job. Here are some key takeaways for writing a great receptionist and administrative assistant cover letter:

• Begin with a strong opening statement: Your cover letter should start with an attention- grabbing introduction that explains why you’re applying for the job.
• Explain why you’re a great fit for the position: Next, you should explain why you’re a great fit for the role. Highlight your relevant experience, skills, and qualifications that make you the right candidate.
• Include examples that demonstrate your skills: Showcase your skills by including examples of your past work. This will help the hiring manager understand why you’re the ideal candidate.
• Demonstrate your enthusiasm: It’s important to demonstrate your enthusiasm in the cover letter. Show the hiring manager that you’re excited to work with their team and contribute to their business.
• Keep it concise and professional: Keep your cover letter to a maximum of one page. Make sure your writing is professional and free of any errors.
• End with a call- to- action: Close your cover letter with a call- to- action such as asking for an interview. This will help the hiring manager to see that you’re serious about the position.

Following these key takeaways will help you to create an impressive cover letter for your receptionist and administrative assistant job application.

Frequently Asked Questions

1.how do i write a cover letter for an receptionist and administrative assistant job with no experience.

Writing a cover letter for a receptionist and administrative assistant job with no experience can be intimidating, but with the right preparation, you can craft a compelling letter that conveys your enthusiasm, professionalism, and qualifications for the job. Begin your letter by introducing yourself and clearly stating the job you’re applying for. Show your knowledge of the company by researching its mission and values, and draw connections between your skills and the job requirements. Be sure to highlight any qualifications that may be relevant, such as computer literacy, organizational skills, and prior work experience in customer service. Finally, conclude your letter by expressing enthusiasm for the opportunity.

2.How do I write a cover letter for an Receptionist And Administrative Assistant job experience?

When writing a cover letter for a receptionist and administrative assistant job with experience, it is important to focus on the skills you have gained over time and how they are applicable to the current job. Begin your letter by introducing yourself and the job you are applying to. Avoid using a generic salutation and make sure to use the hiring manager’s name. Use concrete examples to demonstrate your qualifications, such as past success in customer service, organization, problem- solving, and multitasking. Demonstrate your understanding of the duties of the job, and explain why you are the best fit for the position. Finally, express your enthusiasm for the job and emphasize that you’d be an asset to the team.

3.How can I highlight my accomplishments in Receptionist And Administrative Assistant cover letter?

When highlighting your accomplishments in a receptionist and administrative assistant cover letter, it is important to focus on the key skills and qualities that make you an excellent candidate. Demonstrate your experience with customer service, organization, multitasking, problem- solving, and computer literacy.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Receptionist Cover Letter Example

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You should start your Receptionist cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and express your interest in the receptionist position. Mention where you found the job posting and why you're interested in the role. For example, "I was excited to see your job posting for a Receptionist on your company website. With my 3 years of experience in customer service and administrative tasks, I am confident I can contribute positively to your team." This introduction is professional, direct, and shows your enthusiasm for the role.

The best way for Receptionists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the position, and inviting the employer to take the next step. For example, "I am excited about the possibility of bringing my unique skills and experience to your team and am confident that I would make a valuable addition to your company. I look forward to the opportunity to discuss my application further. Thank you for considering my application." This ending is effective as it shows eagerness, confidence, and professionalism. It also encourages the employer to move forward with the hiring process. Remember to end with a formal closing such as "Sincerely" or "Best Regards," followed by your name.

Receptionists should include several key elements in their cover letter. 1. Contact Information: At the top of the cover letter, include your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by name if it's known. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Start by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: Highlight your skills and experiences that are relevant to the receptionist position. This could include customer service skills, organizational skills, proficiency in specific software, or experience handling administrative tasks. 5. Achievements: If you have any achievements or accomplishments from previous roles that are relevant, include them. This could be something like improving a filing system or implementing a new process that increased efficiency. 6. Personal Qualities: Receptionists are often the first point of contact in an organization, so it's important to highlight qualities like friendliness, professionalism, and excellent communication skills. 7. Knowledge about the Company: Show that you've done your research and understand what the company does. This shows your interest in the role and the company. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the opportunity to contribute to the company. Thank the hiring manager for considering your application. 9. Signature: End with a professional closing like "Sincerely" or "Best Regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show the hiring manager why you're the best fit for the role.

Related Cover Letters for Receptionist

Related resumes for receptionist, try our ai cover letter generator.

4 Receptionist with No Experience Cover Letters: Examples and Templates

4 Formal and informal cover letters that Receptionists with no experience can use. Templates and examples attached for no experience, front desk, and other general positions.

Receptionist Cover letter with no experience

Linda F. Watkins 391 Bird Spring Lane linkedin.com/lindfwatkins

League City, TX 77573

Tonya Perkins Senior HR ACME Inc. Wadena, MN

Dear Ms. Tonya,

I am writing this cover letter to convey my interest in the Receptionist position at ACME Inc. I have attached my resume, which displays my skills and past work for your consideration.

I see that you are looking for someone that can manage a high volume of customers at ACME’s office and I see that software proficiency, organization, and a customer-first attitude are needed. Under various other volunteer roles, I have handled and helped a large number of people and supported complex workflows.

I am also very well versed with concierge management software, MS Excel, MS Word, and telephony systems. My drive to best serve customers with a great experience will be a great asset. I am also known to work well with teams and cross-functional team members.

I sincerely thank you for taking the time to review my application. And, I am looking forward to discussing your expectations around this position and how I can contribute to building a positive customer experience at ACME.

Yours sincerely, Linda F. Watkins

Sample Cover Letter for Receptionist Position With No Experience

Dear Hiring Manager,

I am excited to apply for the position of Receptionist for ACME’s New York office advertised on Indeed.

A little about myself - I have completed my education at Baruch College, and have worked across volunteer and part-time roles focused on customer service and administrative functions. I have undergone formal training within the hospitality industry and held roles where I worked closely with management to deliver excellent experiences to our guests.

While I lack work experience as a Receptionist, I learn fast and have most of the skills advertised in your job advertisement. My General Manager wrote: “James is an exceptional individual. He truly treated our business as his own and in my 25 years of work I feel there are very few young professionals that share James’ enthusiasm.”

Thank you so much for considering my application. I hope to hear from you soon.

Yours sincerely, James

Formal Cover Letter Template for Someone With No Experience as a Receptionist

[Add your first name] [Phone number] [Date]

[Greet the recruiter formally]

[Opening paragraph - explain what role you are applying for and why you are interested in it.]

[Second paragraph - show what skills you have acquired working volunteer roles, other jobs or even during your education. Explain how your skill make you a good candidate for this role[

[Closing paragraph - thank your hiring manager]

[Add a formal closing here]

Informal Cover Letter Template for Someone With No Experience as a Receptionist

[Greet the recruiter informally]

[Add an informal closing here]

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18+ Sample Job Application Letter for Receptionist

A Job Application Letter for a receptionist is created and passed by candidates who would like to be considered for an interview for a receptionist position. There are different kinds of receptionist job descriptions depending on the company where the individual has applied for employment. Due to many different lines of work such as restaurants, nonprofit organizations, or retail startups, you need to tailor your receptionist application letter layout based on the job you are applying for. Get creative to make the executive summary of your one page proposal for employment! We have receptionist application letter templates suitable for any kind of business. Whether it’s real estate, daycare, financial marketing, or a business, we have the perfect professional letter template for you! You may also see analyst job description templates.

Sample Job Application Letter For Receptionist Template

Sample Job Application Letter For Receptionist Position

Sample Receptionist Application Letter Template

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How to Write a Job Application for A Receptionist Position

• Assure that you are aware of the specific job functions that you will be tasked to do should you be hired for a particular receptionist job position.
• Know the industry and small business where you want to work at.
• Make sure that you will highlight your expertise, competencies, and other qualifications that are related to the receptionist position that you are applying for in the job like College Application Letter that you will create.
• Sample List down the technical skills that you have which will be helpful in the operations of the business where are applying at.
• Assure that you will include your knowledge regarding the systems and other technologies that are used in the operations of the reception department or division of the business. You can also see more templates like Job Application Letter for Executive.
• Make sure that the alignment of your expertise and the requirements of the receptionist job position is evident.
• Write down instances that you have encountered where your excellence in the reception department and its processes has been seen. You may also see Marketing Job Application Letter Templates.

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Factors Affecting the Content of Job Application Letters for Receptionist

• The specific receptionist job position that the individual is applying for
• The industry that the business where the candidate is applying for a receptionist position belong
• The job description in PDF and work functions of the receptionist position that the applicant wants to have

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